Executive Staff Assistant University Health Services

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Internal applicants must apply internally via SuccessFactors > http://bit.ly/UCEMPL

 

University Health Services is recruiting a full time Executive Staff Assistant. Under general supervision from a designated administrator, assist in the planning and coordination of administration and/or operational activities of substantial variety and complexity in a unit or department of considerable size and/or diversification.

 

Job duties would include:

*University-based tasks

*Manage content and updates for UHS website *Support onboarding including submitting UC requisitions for keys, badges, parking passes. *Sponsor UC Health employees for access to UC systems such as Catalyst *Manage UC work orders and asset utilization *Support and participate in Bearcat Orientations for incoming students *Support immunization compliance program with monitoring and outreach activities. *Responsible for organizing and ordering for office supplies and equipment maintenance.

*General Administrative Support to Executive Director and Business Administrator

*Organize all regular administrative meetings *Keep minutes for Operations and Executive Team meetings, among others. *Support Executive Director communications and scheduling. *Manage team-building and community exercises *Support provider credentialing needs *Maintain departmental contacts, phone list, etc. *Support business continuity  plan with Emergency management *Responsible for maintaining on call schedule in Qgenda.

*Immunization Compliance

*Back up for Program coordinator when absent *Serve as liaison between Catalyst and Med+Proctor *Maintain and update program-specific immunization forms *Coordinate immunization compliance with specific program director

Minimum Requirements:   Bachelor's degree with one (1) year experience; -OR- Associate's degree with three (3) years’ experience; -OR- five (5) years’ experience.

Experience must be in high-level administrative support.

 

Additional Qualifications Considered:

*Strong skills in all Microsoft Office products. *Familiar with and adept at Webpage maintenance and updates on COM site. *Strong interpersonal skills as public spokesperson for executive director and frequent interactions with both staff and broader UC community. *Strong organizational skills to manage all UHS meetings, room set-up, meal provision if needed, etc. *Flexible team player who can ably fill in as needed when the unexpected occurs.

The University of Cincinnati, as a multi-national and culturally diverse university, is committed to providing an inclusive, equitable and diverse place of learning and employment. As part of a complete job application you will be asked to include a Contribution to Diversity and Inclusion statement.

 

As a UC employee, and an employee of an Ohio public institution, if hired you will not contribute to the federal Social Security system, other than contributions to Medicare. Instead, UC employees have the option to contribute to a state retirement plan (OPERS, STRS) or an alternative retirement plan (ARP).

 

The University of Cincinnati is an Affirmative Action / Equal Opportunity Employer / Minority / Female / Disability / Veteran.

 

REQ: 46141 

SF:OMJ SF:RM SF:INS SF:INS

Company info

The University of Cincinnati
Website : http://www.uc.edu