Admissions Counselor Helena College

Profile

Helena College University of Montana a comprehensive two-year college, provides access to and support of high quality lifelong educational opportunities for our diverse community. Helena College is seeking qualified applicants who wish to become part of a dynamic and creative team for a full-time position as an Admissions Counselor.

This position reports to the Executive Director of Enrollment, and is responsible for the collaborative design and execution of new student recruitment and evaluation activities for Helena College. The particular activities related to this position include promoting the college’s programs and services, communicating and maintaining relationships with prospective students, parents, guidance counselors, and agency representatives, evaluation of applications, transcripts, residency compliance, and coordinating on and off campus recruitment and outreach programs.

Expectations include the ability to provide prospective students and other interested parties with information about program offerings, student support services, guiding students through the application process and general data regarding two-year education and recruitment as well as Financial Aid information and requirements. Evaluation requires interpretation and implementing policies and procedures related to student applications, transcripts and residency.

Excellent customer service skills are required. This position will participate in team activities as well as individual assignments. The position also requires use of personal computers and Microsoft Office Suite software components and BANNER SCT student information system. Strong self-direction and time-management skills are required for effective and efficient completion of the assigned duties. Travel is required for this position.

This position will support Helena College’s strategic goals through the following:

Impact and Equity: Supporting Helena College’s diverse college student population (including first-generation, low –income, LGBTQ , and students with disabilities). This work is critical in helping them navigate enrollment to become successful students.

Effectiveness: Assisting with tracking enrollment processes to demonstrate effectiveness of services and ensuring we are improving our service levels.

Duties and Responsibilities

Off Campus Recruitment Activities

Travel for high school visits, college/career fairs, and other prospective student site visits as necessary

Visit and present to civic groups and state/regional/local agencies & organizations

On Campus Recruitment Activities

Conduct campus tours

Provide excellent customer service to “walk in” prospective students and applicants

Maintain prospective student database and communications

Coordinate on campus recruitment programs and events

Coordinate faculty support of recruitment efforts

Assist in developing recruitment publications

Application Evaluation and Processing

Evaluate and enter applications into Student Information System

Determine residency status for admissions applicants

Maintain confidentiality and accuracy of applicant data

Coordinate admission processes for special circumstances (safety & security, ability to benefit, WUE)

Accurate application of Montana Board of Regents policies concerning admissions

Coordinate with the Student Support Center on First Semester Advising processes

Transfer Evaluation and Processing

Review and evaluate transcripts from other institutions to determine transferability of coursework to Helena College.

Maintain data integrity for transfer coursework, and transfer data.

Accurate application of Montana Board of Regents policies concerning Common Course Numbering and transfer evaluation

Research coursework and with faculty when appropriate in evaluations

Planning, Admissions & New Student Support

Develop, implement, and assess annual recruitment plan in coordination with Marketing

Plan and implement communications to applicants

Analyze data and write reports on recruitment and admissions efforts & outcomes

Work with a team to help coordinate and develop Student Ambassador program

Supervise work-study students

Assist with web page development & content maintenance

Minimum Qualifications

Associate’s Degree and relevant experience or a Bachelor’s Degree in relevant area

Experience working with college students, preferably at the two-year level

Strong interpersonal skills and communication techniques with a desire to meet new people

Ability to interact with individuals of varying backgrounds and perspectives

Ability to work collaboratively

Ability to work efficiently with careful attention to detail

Skill using a variety of computer software, including but not limited to:

Word

Excel

Databases

Teams

Web-based programs

Email and appointment management system

Ability to develop and organize events

Analytical and problem-solving skills to identify and determine how policy applies to scenarios

Ability to travel and represent Helena College in a professional setting

Ability to intermittently work non-traditional schedule including evenings and weekends

Valid Montana driver’s license or ability to obtain Montana driver’s license by date of hire

Comfortable traveling throughout Montana in all seasons

Benefit and Salary Information

$17.03 - $18.34 hourly

Benefits include a comprehensive and competitive group benefits package

including Insurance package, mandatory retirement plan, partial tuition waiver, professional development, and wellness program.

Company info

The University of Montana
Website : https://www.umt.edu