Nursing Program Coordinator I

Profile

Helena College University of Montana a comprehensive two-year college, provides access to and support of high quality lifelong educational opportunities for our diverse community. Helena College is seeking qualified applicants who wish to become part of a dynamic and creative team for a full-time position as a Nursing Program Coordinator I.

The mission of the Helena College-University of Montana Department of Nursing is to provide quality nursing education that prepares competent, safe generalists and to model and encourage life-long learners who are prepared for successful employment and leadership in the community.

Duties and Responsibilities

This position provides routine clerical and administrative functions for the Nursing Department in order to ensure delivery of specialized or narrowly defined services. The position coordinates all support functions for the faculty and director, maintains budget information, monitors expense activities, provides support to the accreditation process, and oversees and directs the flow of students/visitors in the nursing offices. In addition, the program assistant provides first contact information to students or visitors entering the nursing office, facilitates student-faculty connections during office hours, and makes appointments for students outside of faculty office hours.

Serves as a liaison with other academic, support, facilities, student and staff personnel at the college. This position supervises student work study staff.

Faculty and Program Support

Assist nursing director and faculty with general office work — copying, filing, answering the phone, routing calls, taking messages, etc.

Maintain instructional schedules and office hours for all faculty.

Schedule meetings and keep calendar.

Retrieve student information from Banner.

Responsible for mail pickup and delivery for director and faculty.

Take notes at meetings/ create minutes.

Serve as proctor for exams.

Maintain confidentiality regarding all information received and distributed through the program offices.

Assists students with advising paperwork (PINs, course schedules, graduation applications, etc.)

Coordinates the VA paperwork for student clinical onboarding.

Assist nursing adjunct instructors with timecards.

Works with local businesses, picks up orders as needed.

Be a resource for newly hired nursing faculty.

Departmental Management and Budget

Maintain general program budget information: prepare purchase orders, track requisition amounts.

Monitor budget for nursing programs and assist program director with annual budget process.

Assist program director with developing and maintaining semester Course schedules.

Generate letters of appointment each semester and review with program director.

Maintain and follow Tickler file system.

Organize student application process, reviewing applications for completeness. Assists director in assigning points, scoring, and notifying applicants.

Assist in updating/ maintaining nursing student files.

Career Fair coordination.

Assist with ordering clerical and nursing lab supplies.

Supervise work study student(s).

Notify appropriate departments for service needs (Maintenance or IT).

Database Management/ Technology

Maintain current data in all program files: including syllabi, advisory committee lists, clinical contracts, student information, minutes, and other documents.

Troubleshoot/assist faculty with instructional technology: Moodle, Smart Board.

Maintain current information for Nursing website and Nursing Information page.

Maintain end-of-program assessments.

Customer Service

Direct all student inquiries to appropriate channels.

Direct campus visitors when necessary.

Relay all communications from internal or external customers to appropriate parties.

Provide first contact information to students regarding academic program advising, online courses and educational resources.

Provide customer service for current and prospective students.

Greet and direct all office visitors, responding to routine inquiries and directing them to appropriate individuals.

Manage nursing office traffic.

Accreditation Activities

Generate, compile and organize all self-study documents and exhibits according to designated accreditation standards.

Coordinate all aspects of scheduling and arranging on-site accreditation visits, including but not limited to room scheduling, meals and lodging/transportation for visitors.

Assist program director with annual reports and program reviews.

Minimum Qualifications

Associate Degree in Business-related field or equivalent combination of education and work experience in an administrative support position.

Skill in the use of personal computers and Microsoft Office Suite software components (Word, Excel, Outlook, TEAMs).

Experience with operation of general office equipment, including multi-line phone systems, photocopiers, and printers.

Working knowledge and/or experience with Banner or similar personnel-related databases.

Able to work in an open office area with frequent interruptions, while maintaining concentration and organization.

Valid Montana driver’s license.

Benefit and Salary Information

$12.55 - $15.69 hourly.

Benefits include a comprehensive and competitive group benefits package

including Insurance package, mandatory retirement plan, partial tuition waiver, professional development, and wellness program.

Company info

The University of Montana
Website : https://www.umt.edu