Program Coordinator II - UM Western

Profile

Program Coordinator II

Department:

Education Division: Tribal Teacher Education Grants Programs

Position:

25-40 Hours per week; benefits including Health Insurance

Wage:

$16.535/hour

Union Affiliation:

FOCUS-MFPE

Grant:

Position is funded from a grant through August 2, 2024, with possibility for extension

Description

The Tribal Teacher Education Grants Programs in collaboration with the Education Division is seeking a professional Remote Tribal Grant Partnership Student/Faculty Support Specialist to co-coordinate on-campus support for off-campus students and faculty with the Project Director (PD) of USDOE/OIE Native Teachers Preparation. This Specialist would be responsible for becoming the vector between off-site program delivery and on-campus resources. These responsibilities will include: digital support for Moodle, Outlook, Banner and DAWGS; financial aid support; admissions; mental health connection; registration and graduation; billing and grant budget support. This position will require knowledge of multiple services and frequent collaboration with staff across campus and some off-campus travel. Position is funded from a grant through August 2, 2024, with possibility for extension.

Duties

Financial aid support in helping with process (e.g., consortium agreements, Native American Tuition Waivers, schedules

Academic advising support including maintaining plans of study and

Support PD in managing scholarship process: requests, thank you letters, accounting

Assist students/faculty in registrar processes: registration, enrollment, add/drop, graduation/audits

Assist students in admissions process: application, transcripts, Immunization records

Assist PD in managing Business Office activities: grant reports, reimbursements, internal accounting

Keep detailed records for advising, registration, admissions, travel, funds

Support in fund raising activities: grant writing, events, and management Grant and Development funds

Help faculty access and manage their Moodle courses, and help students access and use their Moodle courses

Help students and faculty set up and problem solve use of Outlook, DAWGS, Anthology and Moodle

Use Banner as needed resolve problems by access data related to admissions, enrollment/registration, financial aid, billing, and other requirements to ensure that students can move through the program as seamlessly through their plans of study as possible

Assist students and faculty in using Anthology for Teacher Education Program (TEP) requirements

Responsive problem solving with PD related to ad hoc issues arising around student and faculty needs

Participate in Education Division Meetings

Support faculty and students around TEP

Travel occasionally to remote campuses during advising

Keep meeting minutes

Manage student files

Assist in travel arrangements

Requirements

Minimum Associate’s Degree in Education or Business

Skills in using various data and learning platforms as well as basic operational software programs

Positive affect and professional disposition

Strong interpersonal skills for working with diverse individuals with directness, kindness, tact and sensitivity

Commitment to continuous communication with Project Director and relevant campus offices

Ability to problem solve, resolve conflicts, and facilitate resolutions

Excellent oral, written and editing skills

Strong initiative and ability to work independently with minimal direct supervision

Commitment to maintaining confidentiality of records, handling sensitive information carefully and making good judgments

Deal with conflict in calm and productive manner

Valid Driver’s License

Preferred

Bachelor’s Degree

Knowledge of UMW digital platforms: Moodle, Banner, DAWGS, Anthology, Outlook

Previous work in higher education

Previous experiences in working with Native peoples

The University and Dillon Area

The University of Montana Western is a dynamic, innovative, undergraduate university with over 70 full-time faculty and over 1,200 students. It is located in Dillon, Montana in the scenic Rocky Mountains and has been awarded numerous top national rankings for delivering high quality, affordable education.

Montana Western is the only public four-year college in the nation offering

Experience One (X1),

experiential learning delivered on the block schedule. Class sizes are small and students take a single course at a time, three hours each day for 18 days, before moving on to the next course. Each course is four credits and four blocks are offered each semester. The block schedule facilitates field and lab work, undergraduate research, study travel, and interdisciplinary teaching. Montana Western’s faculty strongly believe in mentoring and inspiring students, and assisting them in the transition from university life to professional careers.

The University of Montana Western is an integral part of the Dillon Community. With a population of 5,000 people, Dillon is known for outstanding public schools, safe environments, recreational opportunities, and an excellent quality of life.

The University of Montana Western is an equal opportunity/affirmative action employer and encourages applications from qualified women, minorities, veterans and people with disabilities.

Criminal Background Investigation is required prior to the Offer of Employment

In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference

Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References:

References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing:

Individual hiring departments at UMW may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility:

All New Employees must be eligible and show employment eligibility verification by the first date of employment at UMW, as legally required (e.g., Form I-9).

Application

Review of applications will begin immediately, but will remain open until the position is filled.

A complete application Includes:

Letter of Interest

– addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.

Curriculum Vitae

(If

Applicable)

Official or Unofficial undergraduate

and graduate transcripts (Official transcripts will be required at time of hire)

Professional References

– names and contact information for three (3) professional references.

Job Location

Dillon, Montana, United States

Company info

The University of Montana
Website : https://www.umt.edu