Administrative Associate Manager Office of the Provost and Executive Vice President

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The

Office of the Vice President for Operations and Finance

and the

Office

of the Provost and Executive Vice President

invites applications for an

Administrative Associate Manager

to join their team. This position works with a high degree of independence, decision-making and initiative in performing complex tasks associated with the administration and operation of the Office of the Vice President for Operations and Finance and the Office of the Provost and Executive Vice President. This position serves as the first point of contact for both offices and interacts with external and internal stakeholders.

Reporting to the Vice President for Operations and Finance and the Executive Assistant in the Office of the Provost, this position:

Serves as first point of contract for stakeholder questions and concerns

Manages the budget for the Office of the Vice President for Operations and Finance

Performs all accounts payable and receivable functions, including processing requisitions, purchase orders and payroll for staff and students

Manages the calendar for the Vice President for Operations and Finance

Oversees office communications for the Vice President for Operations and Finance

Processes campus and faculty affiliate appointments and renewals

Serves as primary point of contact for University operating policies

Provides support to high-level recruitments

Coordinates Board of Regents agenda item submissions for the Vice President for Operations and Finance

Supervises student employees

Other duties as assigned.

Required Skills

Proficiency in MS Office, especially Outlook for electronic calendar management and videoconferencing applications and social media; ability to learn other programs such as website content management systems.

Excellent task management skills, strong attention to detail, and ability to multi-task with demanding timeframes.

Strong communication and interpersonal skills to communicate effectively; both verbally and in writing.

Strong analytical/problem-solving skills using sound judgment within policy parameters.

High quality customer service orientation.

Strong ability to work independently and as a team member.

Ability to use high-level discretion and maintain a high level of confidentiality.

Ability to work effectively with a variety of colleagues at all administrative levels.

Diplomacy, professional appearance and demeanor.

Preferred Qualifications

Bachelor’s degree

Experience in a higher education setting or a similar work environment

About the Office of the Vice President for Operations and Finance, the Office of the Provost and Executive Vice President and UM

The Office of the Vice President for Operations and Finance is committed to fulfilling the University of Montana’s mission by providing outstanding service and stewardship of financial, human, and physical resources.

The Provost is the chief academic officer for the University of Montana. The provost's most important duty is oversight of the academic and student support operations of the University to ensure that UM continues to pursue academic excellence and a holistic approach to student success.

The University of Montana capitalizes on its unique strengths to create knowledge, provide an active learning environment for students, and offer programs and services responsive to the needs of Montanans. The University delivers education and training on its four campuses and through telecommunications to sites inside and outside of Montana. With public expectations on the rise, the University asks its students, faculty and staff to do and accomplish even more than they have in the past. The University has a commitment to education defined in the broadest sense as personal development and citizen preparation, workforce development and training, graduate education and research, service learning, and community building on and off the campuses. The University enhances its programs through continuous quality review for improvement and remains fully accountable to the citizenry through annual audits and performance evaluations.

Nestled in at the base of Mount Sentinel and on the banks of the Clark Fork River, UM campus is described as one of the most beautiful in the US. The region boasts unparalleled year around recreational opportunities and a vibrant arts and culture community. UM offers a unique opportunity for professional growth in a magnificent environment. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

UM provides a culture that values hard work, intellectual curiosity, diversity, collegiality, innovative thinking, and teamwork, making it a great place to grow and develop professionally. Located in the heart of western Montana’s stunning natural landscape, UM attracts first rate teachers, researchers, and students from around the world. A city within a city – with its own eateries, stores, medical facilities, banking and postal services, and zip code – UM has an increasingly diverse population and rich culture.

The University of Montana is an Equal Opportunity/Affirmative Action employer committed to diversity as a core value. We support equal access and welcome applications from individuals of all backgrounds, experiences, abilities, and perspectives. This position is eligible for veterans' and disabilities preference in accordance with Montana State Law.

To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.

University of Montana

Video: Mission First, People Always

UM on YouTube

City of Missoula

Video: There's This Place

Destination Missoula

Missoula Area Chamber of Commerce

The State of Montana

Visit Montana

Position Details

Position Title:

Administrative Associate Manager

Position Number:

NEW

Department:

Office

of the Provost and Executive Vice President

Work Schedule:

Full-time, 1.0 FTE, Monday through Friday 8:00 am to 5:00 pm, 12 months/year

Salary:

$20.324/hr -

Current employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan

, email the

Compensation Department

Union Affiliation:

Out of Union

Probationary Period:

Six months minimum

Benefits Include

Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference

Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References:

References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing:

Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility:

All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

Must be eligible to work in the United State upon hire. Sponsorship is not available for this position.

Company info

The University of Montana
Website : https://www.umt.edu