Academic Advisor III College of Humanities and Sciences

Profile

Campus-Only Recruitment

Only current UM Employees* are eligible.

*Open to all employee types including Temporary Staff and Student Employees.

The

College of Humanities and Sciences

invites applications for an

Academic Advisor III

to join their team. The person assigned to this position will assist the College of Humanities and Sciences (CHS) Director of Student Success to oversee the CHS Advising Center and the professional academic advisors within the center and serves in the Director’s stead as needed. The position collaborates in developing advising materials, recruitment and retention materials, policies and initiatives for the College, and assists in implementing undergraduate advising protocols for the CHS. Additionally, it assists in addressing existing and prospective student advising needs. In particular, the person in this position will:

Continue to design and implement the CHS Student Ambassador Program with a focus on recruitment

Plan and coordinate events for prospective students and Ambassadors to heighten recruitment success

Coordinate and schedule interaction between prospective students and Ambassadors

Plan recruitment efforts with leadership of the College to meet strategic student recruitment goals

Serve as a liaison to the University of Montana (UM) Admissions Office to track central recruitment planning and make certain CHS efforts are consistent with UM goals and approaches

Coordinate and schedule faculty and chairs to meet with visiting prospective students

Supervise student workers in the CHS Advising Center

Supervise and train new professional advisors in our center

Assist in the administration of scholarships

The individual assigned to this role also serves as the primary advisor with an assigned caseload of undergraduate students. This employee will collaborate closely with the department chairs and program directors in order to be well versed in curriculum requirements, and support retention and recruiting efforts. The person occupying this position will also forge relationships with staff in UM campus offices that provide student services (such as TRIO, ODE, Career Services, Financial Aid, Honors College, Writing Center, Tutoring Services, Graduation Office, Academic Enrichment, the Writing Center, and the Office of Student Success) in order to make effective referrals.

Essential duties associated with these responsibilities include:

Establish expertise in knowledge of curricula to advise students in assigned academic programs

Maintain familiarity with College of Humanities and Sciences undergraduate programs and curricula

Act as a liaison between students and departments

Advise current, transfer, returning and prospective students on academic program planning in person, by e-mail, by zoom, and by phone

Advise students on academic standards, major selection and requirements, General Education requirements, academic policies and procedures

Train and coach students in use of academic resources, including the University Catalog, Banner, Cyberbear, DegreeWorks and Navigate

Utilize various student information systems to assess student progress and record contacts

Conduct core course registration for incoming first-year students

Assist students with academic appeals, withdrawal, drop and add petitions, reinstatement plans, degree plans and graduation applications

Connect students to academic and career success experiences and opportunities including student clubs, internships, undergraduate research, study abroad and conferences

Make effective referrals to and collaborate with career success experts

Assist with Departmental and College of Humanities and Sciences recruitment and retention efforts; meeting with prospective students and parents at UM Days, transfer student events, and other College of Humanities and Sciences events

Assist with developing and maintaining advising materials and workshops including webpages

May provide guidance and direction on academic catalog updates, departmental meetings during new student orientations and undergraduate course scheduling

May serve as project management lead on at least one area in the advising center and contribute to the smooth running of our college advising center

Required Skills

A strong understanding of higher education

Have experience with advising software

Excellent interpersonal and crisis management skills, positive attitude, ability to work independently or as part of a team, to remain calm and professional in all situations, and to work independently, efficiently, and accurately in stressful situations with frequent interruptions

Excellent oral and written communication skills, including ability to write and present information and reports

Advanced knowledge of office management techniques, administrative practices and procedures, business terminology, and Business English

Ability to organize, balance, prioritize and manage multiple and complex tasks efficiently and effectively in a fast-paced environment with many distractions while remaining calm and productive

Demonstrated problem solving skills

Demonstrated leadership skills, effective communication skills, and the ability to work with a diverse group of individuals at all levels in the UM organization

Demonstrated conflict management skills

Ability to follow timelines and meet deadlines

Ability to analyze data and prepare reports related to advising, student enrollment and curricular issues

Minimum Required Experience

Bachelor’s degree and three (3) years of advising experience or an equivalent combination of education and experience

Preferred Qualifications

Master’s degree

Knowledge of University-level advising policies and procedures

Knowledge of University-level scholarship procedures

Knowledge of the College of Humanities and Sciences

Advising experience at the University of Montana

Knowledge of University advising and scholarship software such as Banner, InfoGriz, Cyberbear, Degree Works, DocuSign, and Navigate

About the College of Humanities and Sciences

The mission of the College of Humanities and Sciences is to pursue academic excellence by providing unique educational experiences through integration of the liberal arts, graduate study, and professional training with international and interdisciplinary emphases.

As the intellectual core of the University of Montana, we fulfill the central purpose for which the University was chartered in 1893 by providing a liberal education and integrated knowledge of the humanities and the sciences. In doing so, we promote:

the transformative power of education, in which knowledge and understanding is created through active learning, research and creative scholarship;

intellectual and human diversity, so that respect for different points of view is encouraged and students, faculty, and staff realize their full potential;

global perspective and engagement;

a safe and respectful learning and workplace environment; and

a sustainable future for our local, state, and global communities.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action

: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always; partner with place; and proudly tell the UM story.

Position Details

Position Title:

Academic Advisor III

Position Number:

NEW

Department:

College of Humanities and Sciences

Work Schedule:

Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year.

Salary:

$19.229/hr

Union Affiliation:

None

Probationary Period:

Six months minimum

Benefits Include

Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference

Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References:

References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing:

Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility:

All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

Company info

The University of Montana
Website : https://www.umt.edu