Administrative Associate IV Enrollment

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Application instructions are located at the bottom of the page. Please apply directly through **MEMBERS ONLY**SIGN UP NOW***.'s career portal UM Jobs at ****for positions at **MEMBERS ONLY**SIGN UP NOW***. – Missoula, University of Montana Western (Dillon), and Helena College. Do not apply through Indeed.com or use easy apply through Indeed.com *
Enrollment Management and Strategic Initiatives
invites applications for an
Administrative Associate IV
to serve an essential role in the success of **MEMBERS ONLY**SIGN UP NOW***. (UM) Enrollment Division. While providing support to the VP, as well as the offices of Admissions, Alumni, Financial Aid and Military and Veterans Services, this position has the opportunity to work with individuals across campus, playing an important part in the big things happening at UM. If you can provide excellent customer service, enjoy taking initiative, and have an eye for detail, this is the position for you!
This position will be responsible for the following essential duties and responsibilities:
Assist with managing accounts receivable, purchasing and company credit card transactions, and ensure all policies and procedures are followed.
Submission of accurate travel documentation.
Preparation of paperwork for purchases or contracted services that need to go through the procurement office.
Complete and reconcile payroll for student workers assigned to work within the sector.
Complete hiring paperwork and personnel forms as needed and coordinate onboarding with relevant supervisors.
Submit all new hire documentation and other employment documentation to HRS Office.
Manage calendar for, and in direct coordination with the VP.
Provide support for the directors of Admissions, Alumni, Financial Aid, and MVSO offices.
Oversee logistics for events and meetings, ranging in size.
Planning, composing, editing and managing distribution of various forms of communication from the VP office (including emails, letters, and other means of information distribution).
Identify and execute process improvements, especially in relation to technology and procedure.
Coordinate office supply inventory and purchasing.
Assist with various special projects, as necessary.
Coordinate and collaborate with cross-campus partners on special initiatives.
Other duties as assigned.
Required Skills
Highly developed organizational skills.
Ability to meet deadlines and work productively/professionally under pressure.
Exceptional communication skills (including both verbal and written communications).
Outstanding customer service skills.
Excellent interpersonal skills.
Ability to utilize commonly used office equipment.
Working knowledge of the use of commonly used computer software (such as MS Office, email, etc.).
Ability to work productively both as a member of a team or workgroup, as well as independently.
Minimum Required Experience
Associate's degree or two (2) years of higher education experience or any combination of experience and education.
Preferred Qualifications
Bachelor's degree in a related field.
About Enrollment Services
and UM
Enrollment Management and Strategic Initiatives aims to attract, support and enhance student enrollment at **MEMBERS ONLY**SIGN UP NOW***. by providing quality information, services and complete financial options to make the college enrollment process efficient, accessible and student centered.
**MEMBERS ONLY**SIGN UP NOW***. is flagship, research institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains where three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. **MEMBERS ONLY**SIGN UP NOW***. offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.
**MEMBERS ONLY**SIGN UP NOW***. is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action
: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always; partner with place; and proudly tell the UM story.
To learn more about **MEMBERS ONLY**SIGN UP NOW***., Missoula, and the State of Montana, please visit the links below.
University of Montana
Video: Mission First, People Always
UM on YouTube
City of Missoula
Video: There's This Place
Destination Missoula
Missoula Area Chamber of Commerce
Position Details
Position Title:
Administrative Associate IV
Position Number:
005980
Department:
Enrollment Management and Strategic Initiatives
Work Schedule:
Full-time, 1.0 FTE (40 Hours a week), Monday through
Friday 8:00 am to 5:00 pm, 12 months/year,
Salary:
$17.49/hr
Current employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan
, email the
Compensation Department
Union Affiliation:
FOCUS-MFPE
Probationary Period:
Six months minimum
Benefits Include
Insurance package, mandatory retirement plan, partial tuition
waiver, and wellness program.
Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference
Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References:
References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing:
Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility:
All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).
Must be eligible to work in the United State upon hire. Sponsorship is not available for this position.

Company info

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