Program Assistant First Professional Degree / Second Degree Accelerated

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Program Assistant, First Professional Degree / Second Degree Accelerated
Category:
Administrative Support
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Department:
College of Nursing [CON]
Locations:
Fairfield, CT
Posted:
Feb 17, 2023
Closes:
Open Until Filled
Type:
Full-time Non-Exempt
Position ID:
159239
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About **MEMBERS ONLY**SIGN UP NOW***.:
As the second-largest independent Catholic university in New England, and one of the fastest-growing private doctoral institutions in the U.S., **MEMBERS ONLY**SIGN UP NOW***. is a national leader in shaping higher education for the 21st century. SHU offers nearly 90 undergraduate, graduate, doctoral and certificate programs on its Fairfield, Conn., campus. Sacred Heart also has a campus in Dingle, Ireland, and offers online programs. More than 10,000 students attend the University's nine colleges and schools: Arts & Sciences; Communication, Media & the Arts; Social Work; Computer Science & Engineering; Health Professions; the Isabelle Farrington College of Education & Human Development; the Jack Welch College of Business & Technology; the Dr. Susan L. Davis, R.N., & Richard J. Henley College of Nursing; and St. Vincent's College. Sacred Heart stands out from other Catholic institutions as it was established and led by laity. The contemporary Catholic university is rooted in the rich Catholic intellectual tradition and the liberal arts, and at the same time cultivates students to be forward thinkers who enact change-in their own lives, professions and in their communities. The Princeton Review includes SHU in its Best 388 Colleges-2023 Edition, and Best Business Schools-2023 Edition. Sacred Heart is home to the award-winning, NPR-affiliated radio station, WSHU, a Division I athletics program and an impressive performing arts program that includes choir, band, dance and theatre. ****View SHU's Faculty Experts Here
Job Description:
The successful candidate for this position will be able to serve as the program assistant to the FPD/SDA Program Director. You will provide administrative and clerical support to the Program Director and Faculty.
Responsibilities Include:
Program Assistant to the FPD/SDA Program Director and Faculty
Assists in the preparation and management of grants, reports and other documents.
Supports program director's calendar.
Posts all syllabi and other documents as instructed to the DHCON SharePoint site.
Prepares agendas, distributes materials and takes minutes for meetings.
Prepares, revises and creates documents/templates including Plan of Study, curriculum maps, faculty workload, faculty course evals.
Prepares master class schedule each semester and collaborates with College of Health Professions and registrar for room scheduling.
Assists with the coordination of classroom/meeting space, course offerings.
Arranges editing and formatting of university, college and program documents (student guide, university catalogue) under supervision of Program Director
Completes university required student documentation for licensure
Budget Monitoring, Tracking and Analysis
Prepares and submits purchase requests, expense vouchers and purchase orders.
Maintains budget and expenses including p-card reconciliation.
Participates in annual budget allocation and quarterly monitoring of expenses and projected expenses.
Student Services
Maintains correspondence and records related to Academic Standards.
Prepares course evaluation template for implementation with ODL.
Provides/guides students with information related to credential (NCLEX) testing requirements and process.
Assists in the coordination, planning and execution of student events.
Collaborates with and supports the program director and faculty for academic advisement, including maintenance of electronic/hard copy student files.
Collaborates with the program director to manage course schedules, enrollment and waitlist.
Maintains tracking of student self-reported credentialing.
Maintains employment status of graduates.
Special Projects
Support program evaluation activities such as E*Value, ATI, eStar, Examplify, and Infosilem.
Completes clerical work for DHCON including filing, mail, answering phones, and covering dean's office (as needed).
Assist with other duties as assigned.
Requirements:
Knowledge and Skills Needed:
Associate Degree required, Bachelor's Degree preferred;
Experience in administrative support of director/chair/faculty and interaction with students;
Knowledge of academic processes and documents preferred;
Experience with nursing or other health discipline education programs highly desirable;
Ability to develop, organize and complete projects and tasks utilizing various computer applications such as Microsoft Office 365, Outlook, Word, Excel, and Google Docs;
Ability to learn, implement and apply internal software applications such as Colleague, Reporting Services, Day Force, Adjunct Payroll System, eBuy, eStar, TaskStream, ExamSoft, Infosilem, Office 365, and Zoom;
Excellent customer service and communication skills;
Excellent problem assessment, problem solving, prioritization, and judgment capabilities;
Ability to manage multiple tasks/priorities at a time;
Ability to maintain confidentiality and security procedures related to records and other information;
Ability to self-organize within established priorities in consultation with the program director;
Ability to demonstrate initiative within program requirements and processes in consultation with the program director.
Additional Information:
Statement of Personal & Organizational Responsibility for Inclusive Excellence
Inclusive Excellence is the recognition that our institution's success is dependent on how well we value, engage, and include the rich diversity of students, staff, faculty, administrators, alums, and surrounding community. It is a mastery of inclusion that fosters a consistent sense of belonging. Inclusive Excellence is aspirational and is the pillar that guides the mission, vision, and function of this unit.
To achieve Inclusive Excellence, our personal and organizational responsibilities are to:
Actively promote a collegial environment and consciously apply our mission and values to create a culture of inclusion and belonging; a safe space where all may thrive and succeed.
Participate in educational and developmental activities to increase awareness and competencies of issues related to diversity, equity, inclusion, and belonging; apply that understanding to guide your approach to all aspects of your job and the community as a whole.
Demonstrate that we are Stronger Together as described in the Office for Inclusive Excellence statements
Application Instructions:
Please apply online, faxes and emails will not be accepted. A cover letter is appreciated.
**MEMBERS ONLY**SIGN UP NOW***. is a space that respects and embraces differences, recognizes the unique contributions that individuals can make, and creates a community that maximizes the potential of all faculty and staff. As an equal opportunity employer, we encourage applications from qualified candidates who reflect the wider world in which we live.

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