Program Manager Faculty Senate

Profile

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Faculty Senate
invites applications for a
Program Manager
to oversee the administration of faculty governance activities at **MEMBERS ONLY**SIGN UP NOW***.. The Program Manager supports institutional consistency and communication across the standing committees of the Faculty Senate, UM faculty, administrators, staff and students. This position also works with the Academic Policy Manager to maintain continuity between UM and Montana University System (MUS) Office of the Commissioner of Higher Education. The Program Manager reports to the Chair of Faculty Senate and the Registrar. The role requires exceptional organizational, interpersonal, and communication skills. The Faculty Senate Program Manager must maintain professionalism and work effectively with the leadership of the Faculty Senate and its standing committees. The Faculty Senate Program Manager coordinates committee meetings and serves as principal advisor to chair of each committee. This position is the primary source of continuity for the functions of the Faculty Senate.
Duties and Responsibilities include:
Management of the processes of the Faculty Senate
Develop meeting agendas and annual committee reports in concert with faculty senate leadership; manage communications to senators, committee members, and the administration as appropriate.
Negotiate and manage the needs of individuals or groups requesting time with the Faculty Senate or one of its standing committees.
Proactively identify materials required to prepare for upcoming meetings for the various Faculty Senate committee chairs, including from the Faculty Senate archived files, to ensure the chairs are adequately prepared for the meetings.
Provide administrative and professional support to the Faculty Senate Chair and the chairs and members of various committees under the Faculty Senate.
Develop strategic planning documents, procedures, and calendars for the Faculty Senate and its standing and ad hoc committees (Executive Committee of the Senate, Academic Standards Curriculum Review Committee, Graduate Council, General Education Committee, University Library Committee, Writing Committee, and ad hoc committees).
Serve as curriculum liaison to the Vice Provost for Academic Affairs and the Registrar.
Support the Vice Provost for Academic Affairs and the Academic Policy Manager in reviewing curriculum proposals, new course proposals, and program modifications, to ensure compliance with UM and BOR policies, and serving as the link between the Provost’s Office and the Faculty Senate’s standing committees.
Ongoing project management of operations and processes of the Curriculum Management System (CMS)
Design, create, and modify (as needed) curriculum and program submission forms and approval workflows in **MEMBERS ONLY**SIGN UP NOW***.’s CMS.
Report and follow-up on system ‘bugs” with appropriate system administrators.
Acts as liaison with the curriculum management software and various University of Montana users.
Create training materials and provide demonstrations of curriculum management software to UM staff and faculty as needed.
Communication and Coordination
Act as point of contact for faculty, staff, students and administrators regarding functions of the Faculty Senate and related issues.
Maintain minutes of all Faculty Senate and standing committee meetings.
Maintain and have detailed knowledge of Faculty Senate files, filing system, and archived materials.
Coordinate and manage the Faculty Senate curriculum, program, and center/institute review process, the Faculty Senate’s annual evaluation of the administration, Faculty Senate elections, and committee and service award nominations.
Design and maintain the Faculty Senate web site, including keeping all committee assignments current, update and post meetings schedules, agendas, and meeting minutes.
Office Administration
Conduct consistent and meticulous analysis of operating practices, including the establishment, revision and implementation of administrative policies, procedures, filing systems and reference manuals.
Make travel arrangements and schedule meetings for the Chair and Chair-elect.
Manage the office budget; monitor and reconcile office expenses; process travel reimbursement and company credit card charges.
Maintain and order office supplies, computers, and accessories.
Coordinate and organize logistics for the Faculty Senate’s annual retreat and events.
Hire and train student employee and staff members assigned to provide back-up committee support.
Required Skills
Exceptional verbal, written, and interpersonal communication skills.
Excellent planning and organizational skills.
Ability to develop and maintain effective working relationships across campus units.
Demonstrated professionalism, sound judgement, and diplomacy.
Demonstrated listening, negotiation and conflict resolution skills.
Knowledge of meeting organization, scheduling, and logistic planning.
Analytical and problem-solving skills, including the knowledge and ability to gather appropriate resources, synthesize and present findings.
Ability to remain highly effective while working independently with limited supervision and often generalized direction.
Demonstrated skill in the operation of a personal computer and related word processing, spreadsheet, and web site management software and standard office equipment.
Ability to multi-task and set priorities to meet deadlines.
Excellent financial planning and budgeting skills.
Ability to develop and implement procedures and practices to enhance efficiency.
Minimum Required Experience
High school diploma and four (4) years professional experience within a complex work environment.
Preferred Qualifications
Bachelor’s Degree in Communication, Business or related field.
Experience working in a higher education setting.
About Faculty Senate
and UM
The Faculty Senate is at the center of faculty participation in the shared governance of the University. The Senate reviews, debates, and votes on issues pertaining to the academic welfare of **MEMBERS ONLY**SIGN UP NOW***. in consultation and cooperation with the President and his/her administration. The President and the Vice Presidents are advisory / ex-officio to the Faculty Senate. The Senate makes recommendations regarding the general requirements for admission and graduation from **MEMBERS ONLY**SIGN UP NOW***.. It reviews and approves curriculum changes including general education requirements, new courses, majors, minors, certificates, or options, program modifications and program moves; honorary and post-humus degrees subject to Board of Regents regulations; and academic policies.
Various standing committees of the Senate review academic matters in detail and make recommendations to the Senate. The Faculty Senate Articles and Bylaws determine the representation of the Senate and committee structure. Administration of the Faculty Senate’s Office Budget falls under the Provost’s Office. The Registrar has an advisory/ ex-officio relationship to the Faculty Senate and its standing committees. The Vice Provost is advisory/ ex-officio member of Academic Standards and Curriculum Review Committee (ASCRC), the General Education and Writing Committees, as well as Graduate Council. The Vice President of Research and Creative Scholarship is advisory/ ex-officio to Graduate Council and the Dean of the Library is advisory / ex-officio to the University Library Committee.
**MEMBERS ONLY**SIGN UP NOW***. is a unit of the Montana University System with over 10,000 students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountain grandeur. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. **MEMBERS ONLY**SIGN UP NOW***. offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.
**MEMBERS ONLY**SIGN UP NOW***. is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action
: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always; partner with place; and proudly tell the UM story.
To learn more about **MEMBERS ONLY**SIGN UP NOW***., and Missoula, please visit the links below.
University of Montana
Video: UM Lifestyles
University Highlights
City of Missoula
Video: There's This Place
Destination Missoula
Missoula Area Chamber of Commerce
Position Details
Position Title:
Program Manager
Position Number:
063420
Department:
Faculty Senate
Work Schedule:
Full-time, 1.0 FTE (40 Hours a week), Monday through
Friday 8:00 am to 5:00, Variable, 12 months/year.
Salary:
$19.234/hr
–
Current employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan
, email the
Compensation Department
Union Affiliation:
Montana Federation of Public Employees (MFPE)
Probationary Period:
Six months minimum
Benefits Include
Insurance package, mandatory retirement plan, partial
tuition waiver, and wellness program.
Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference
Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References:
References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing:
Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility:
All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9). Must be eligible to work in the United State upon hire. Sponsorship is not available for this position.

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