Assistant to the Program Manager

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The Assistant to the The Music Institute Program Manager is an integral part of the Music Institute staff. The applicant needs to be able to handle a variety of tasks which include administrative, records and registration and marketing.
Administrative:
Correspondence, both written and phone
Fielding questions/troubleshooting issues from students and faculty
Filing, both digital and paper
Office orders (shared responsibility)
Scheduling studio and practice room schedules.
Records & Registration:
Data entry
Invoicing
Roster payment confirmation
Contracts (be familiar with contracting process and act as back-up to the PM)
Marketing (some tasks shared with Program Manager)
Author/Design/Update TMI’s publicity items including:
TMI’s e-Newsletter, the TMI Tempo
Annual Student Catalog & Faculty Handbook
Program Brochures, flyers, and informational handouts
Recital and program flyers/posters
Recital and program programs
Update faculty/client contact lists (Outlook Contacts)
Update and change the display case for the Music Department located outside the Monteabaro Recital Hall and the TMI bulletin board(s)
Requirements:
One year of prior office related working experience preferred.
Proficient use of Word, Excel and Publisher are required.
The applicant needs excellent interpersonal skills.

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