Building and Scholarship Administrator

Profile

Title Information
AR State Title
Fiscal Support Analyst
Grade
C115
Minimum Salary or Salary Range
$33,737
Hourly Rate
$16.22
Position Details
Position Information
Posting Number
C0182022
Working Title
Building and Scholarship Administrator
Department Org
200100 - Office - Institutional Adv
Why should you work at UCA?
We are excited that you are considering joining the
UCA
Familythe faculty, staff, students and alumni who make the University of Central Arkansas a great place to work!

At the University of Central Arkansas, we value our employees striving to maintain a work-life balance. We realize that this affects the overall well-being of employees, while learning to prioritize challenging work and the ability to make a difference. Training is provided on systems or job-specific software, and tools are available supporting professional and personal development. The benefits package allows you to customize your benefits to meet your current needs, and the ability to adjust them as your priorities change. This includes university contributions to health, dental, life and disability insurance, 80% tuition waivers for employees and their families, 12 official holidays, immediate leave accrual and a retirement program with university contributions of 10% of employee salary. Also available are health and wellness incentives, as well as access to sports and cultural activities on campus for the family, free gym membership (
HPER
) and equipment rentals.
Position Summary
The Fiscal Support Analyst is responsible for performing a wide variety of fiscal related tasks that are standard or regular support duties within an assigned department or program and for researching financial data and preparing reports. This position is governed by Generally Accepted Accounting Principles, state and federal laws, and agency/institution policy.
Job Duties and Responsibilities
Primary area of focus: Buffalo Building Administrator
Serves as the official building coordinator and as the primary liaison on the building emergency committee.
Manages the front desk/reception area to ensure it is staffed during business hours.
Responsible for the building calendar and room setup for both internal and external constituents.
Maintain and replenish meeting refreshment inventory.
Responsible for equipment inventory and retirement process.
Coordinates and monitors building office and cleaning supplies and submits purchase requests as needed.
Submits work orders to the physical plant for building maintenance and repairs as needed.
Manages the incoming and outgoing mail for the building.
Responsible for Advancements golf carts including maintenance, gas, cleaning and scheduling.

Secondary area of focus: Foundation administrative duties
Donor acknowledgments: Thank you letters, tax receipts, in memory/honor of cards.
Process
UCA
Foundation email daily.
Assist with Foundation Scholarship Reception.
Maintain donor and fund files making sure filing is up to date and complete.

Temporary area of focus: Scholarship processing
Administer the Award Spring scholarship application process: Add scholarships to Award Spring, work with department admins, committees, and IT department/Award Spring on nightly imports
Assist the
UCA
Foundation Scholarship Committee onboard new members, provide support to committee members as needed
Prepare monthly import of scholarship payments into FE and send payments to Financial Accounting and email Financial Aid when complete
Process emergency scholarship requests
Review student
ARGOS
report/Banner files for eligibility and prepare scholarship renewal information
Prepare scholarship award report (5010) for tax return
Knowledge, Skills, and Abilities
Knowledge of accounting principals and database management. Knowledge of software applications. Knowledge of applicable laws, regulations, and policies of assigned section. Knowledge of customer service techniques. Ability to comprehend and assimilate technical and business related documents. Ability to apply policies and procedures and other applicable regulations associated with assigned department or program. Ability to conduct research, perform quantitative quality assurance reviews, and prepare reports.
Skills Considered Essential for Success
-Knowledge of the organization and administration of higher education.
-Knowledge of state, federal, and university rules, regulations and procedures.
-Ability to work in a diverse and dynamic environment.
-Ability to work collaboratively and independently with common goals as a part of a team.
-Ability to make sound judgments.
-Effective interpersonal communication, writing, and organizational abilities.
-Civility in all interactions.
-Demonstrate effective follow-up.
Required Education and/or Experience
The formal education equivalent of a bachelors degree in general business, finance, or a related field. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management.
OTHER
JOB
RELATED
EDUCATION
AND
/OR
EXPERIENCE
MAY
BE
SUBSTITUTED
FOR
ALL
OR
PART
OF
THESE
BASIC
REQUIREMENTS
EXCEPT
FOR
CERTIFICATION
OR
LICENSURE
REQUIREMENTS
UPON
APPROVAL
OF
THE
QUALIFICATIONS
REVIEW
COMMITTEE
Preferred Education and/or Experience
The applicant must possess the ability to work well independently, be detail oriented and have excellent communication and record keeping skills. Proficient computer skills and knowledge of Microsoft Word and Excel and/or Google Suite.
University, Campus, and Community Description
Thank you for your interest in employment at the University of Central Arkansas. Founded in 1907,
UCA
has an enrollment of more than 10,000, of which more than 15% are graduate students. The university offers more than 90 undergraduate and 60 graduate certificate and degree programs, including doctoral programs in five disciplines. The undergraduate student body consistently scores above the national average on the
ACT
exam.
UCA
is proud of its tradition of teaching excellence and its contributions in research, scholarship, and creative activities.
UCA
seeks to attract students and employees that are dedicated to building a culture of diversity, belonging, inclusion, and equity.
Desired start date
04/18/2022
Position Summary and Qualifications
License(s)/Certifications
Physical Demands Checklist
Sitting, Standing, Lifting/Carrying, Walking, Climbing
Physical Exertion
Light Work - Exerting up to 20 pounds
Posting Detail Information
Background Check Statement
This position may be subject to a pre-employment criminal, sex-offender registry, financial history background check and drug screening. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background checks and drug screening information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
UCA EEO Statement
The University of Central Arkansas is an affirmative action/equal opportunity institution dedicated to attracting and supporting a diverse student, faculty and staff population through enhanced multicultural learning environments and opportunities. In keeping with its nondiscrimination policy in employment, admissions and other functions and programs, the university considers employees and students on the basis of individual merit and will not discriminate against a person on the basis of gender, race or color, ethnicity, religion, spiritual beliefs, national origin, age, familial status, socioeconomic background, sexual orientation, disability, political beliefs, intellectual perspective, genetic information, military status, or other factors irrelevant to participation in its programs.
Open Date
02/28/2022
Close Date
03/14/2022
Open Until Filled
No
Special Instructions to Applicants
Provide a resume, cover letter and contact info for three professional references.
Posting Supplemental Questions
Required fields are indicated with an asterisk (*).
Categories
Customer Service
Administrative / Clerical
Accounting
Marketing
Posted:
2022-03-01
Expires:
2022-03-31
University of Central Arkansas

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