Receptionist/Clerk-Typist/Testing Facilitator

Profile

13.01 to 15.04 USD Per Hour
Posted:
02/13/2022
Application Due:
12/31/2022
Category:
Health and Medical Services
Salary:
$13.01 - $15.04 Hourly
Location:
Salem Campus. Salem, OR
Job Type:
Part-Time Hourly
Division:
Regional Education & Academic Development
Job Number:
HR-RecClerkTypistTesting22
Closing:
12/31/2022 11:59 PM Pacific
Description
Chemeketa is a proud Hispanic-Serving Institution that aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees, and community. We seek to foster cultural competence and pursue equitable solutions that support all students in achieving their educational goals. If you are interested in joining the work of the college to pursue a supportive and inclusive culture, we encourage you to apply.
The college is currently operating in a hybrid capacity, with many positions working remotely due to the COVID-19 pandemic. The college anticipates continuing to expand our on-campus presence.
All positions at Chemeketa are required to be available for work onsite as requested by the college. 
Position Summary:
This position will provide quality customer service to a diverse student population at the college. Duties will include providing information about the GED and ESOL program in-person and over the phone, entering various forms of data and records into databases, supporting in the collection of data from multiple sources, maintaining filing systems, participating in inventorying of materials and supplies, assisting in cashiering and registration, proctoring standardized tests, etc. 
Terms of Employment:
Upon hire, must pass security inquiry which may include criminal and/or driving history; only information relevant to the position will be considered
Requires flexible work schedule to meet program needs, which may include evenings and/or weekends. 
Requires the provision of official transcripts upon hire
Employees must maintain Oregon or Washington residency as a condition of employment.
Part-time hourly positions will not exceed 900 working hours per fiscal year
Duties and Responsibilities
Essential Functions:
Provides information to students, staff, and the public in person and on the phone
Assists with department activities such as registration and assessment testing
Follows college policies regarding student confidentiality and FERPA regulations
Processes student records
Researches information as needed
Administers tests, maintain records, and provides other record management activities as directed
Maintains security regulations and procedures for tests, files, and records
Maintains appropriate test conditions to ensure test and security procedures are followed
Participates as a team member in the delivery of optimum testing services to customers and organizations
Attends meetings and training as needed
Performs other related duties as assigned
Institutional Expectations
Embraces diversity and actively collaborates effectively with a variety of students, staff and the public from diverse cultural, social, economic and educational backgrounds
Participates in recruitment and retention of students at an individual and institutional level in promotion of student success
Embraces, understands and uses appropriate technology tools to accomplish job functions
Provides high quality, effective service to internal and external customers through continuous improvement and adoption of lean office practices
Qualifications
Your application will be scored based on the minimum qualifications, core competencies, and preferred qualifications. Please address how your relevant experiences apply to these areas in your online application and supplemental attachments.
Minimum Qualifications:
High school diploma or GED
Core Competencies
Knowledge of current office practices
Experience with: multiple phone lines; with customer service and phone etiquette; effective organizational skills
Ability to: Develop positive rapport and maintain good communication with the public and staff
Work under limited supervision with speed and accuracy
Work under pressure
Preferred Qualifications
One year clerical, reception, and/or secretarial experience or related education 
Experience working in an environment serving diverse customers
Experience using the Microsoft Office Suite
Experience using the Google Suite
Bilingual in English/Spanish
Supplemental Information
*Please Note: 
As part of the first round of screening, the committee will conduct an anonymous review of the application materials and will not be able to view any personally identifiable information. Please be sure that your application is complete and thoroughly depicts how you meet the minimum qualifications, core competencies and preferred qualifications.  
When applying for this position, you will be required to attach one or more of the following electronic documents:
Cover Letter
Resume
Unofficial Transcripts - 
An electronic copy of your academic transcript(s) from an accredited institution must be attached with your application. The transcript must demonstrate the minimum educational requirement for the position. If you have academic credentials from non-U.S. institutions, you will need to include an evaluation of your credentials
Required documents must be provided at the time of application. Please remove your social security number from your documents, including transcripts. Documents containing social security numbers will be considered incomplete. Incomplete applications will not be considered. Chemeketa makes employment decisions based solely on the candidate's demonstrated competencies as related to successful performance in the position.  
Successful applicants for designated positions must successfully pass a background inquiry, which may include criminal, driving, credit and full background checks. Only information relevant to the position will be considered. An individual with negative information on their background inquiry will not necessarily be denied employment. Providing false information will result in rejection of an application, employment offer or dismissal
Applicants are eligible to use Veterans' Preference when applying with **MEMBERS ONLY**SIGN UP NOW***. in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will be given only if the applicant meets the minimum criteria of the position and electronically attach the required documentation at the time of application.
DOCUMENTS REQUIRED FOR VETERANS' PREFERENCE 
* MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) -OR- Letter from the US Dept. of Veterans Affairs indicating receipt of a non-service connected pension
* Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs. You can request copies of your military service record through the National Archives website at ****For information regarding Veterans' Preference qualifications, visit the following website:
****Sedentary Work:  
Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary requirements are met.
Apply on Institution's Website
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