Program Coordinator II Global Engagement Office

Profile

The
Global Engagement Office
invites applications for a
Program Coordinator II
to join their team. This position serves as an Education Abroad Faculty-Directed Study Abroad Programs Coordinator and provides an exciting opportunity to gain experience with faculty-directed study abroad programs in University of Montana’s (UM) Education Abroad Office. These responsibilities include but are not limited to: managing logistics for the faculty-directed programs, preparing and updating marketing materials, and maintaining clear communication with all participants, program director, and other campus units and program vendors involved with faculty-directed study abroad programs. Good computer and customer service skills are critical, and the successful applicant should be very familiar with Microsoft Office suite. This position will enhance individual skills in interpersonal communication, database management, customer relations, organization, and program coordination.
Key duties and responsibilities include
Coordinate all Faculty-Directed program needs including: creating program brochures, marketing programs, managing student applications on Terra Dotta, ensuring course registration, billing participant program fees, managing logistics for the faculty-directed programs, enrolling participants in GeoBlue insurance, creating and updating educational and orientation materials, providing accounting support for all Faculty Directed program funds, and maintaining clear communication with all participants, program director, and other campus units and program vendors involved with faculty-directed study abroad programs.
Build and maintain relationships with faculty, staff, students, and program vendors
Enroll UM Travelers in GeoBlue Insurance
Coordinate administrative aspects of School of Record Programs
Assist with administrative duties related to international partnership agreements and maintain UM’s International Partnership Database.
Day-to-day supervision of up to 2 Education Abroad student interns
Complete other duties as assigned
Upon completion of training, the incumbent will have developed:
Knowledge of UM policies and procedures
Strong knowledge of UM’s Study Abroad Programs
Familiarity with and be able utilize campus technology, including Terra Dotta, CyberBear, and Banner.
Required Skills
High level of written and oral communication skills
Ability to effectively manage time, prioritize work, and multitask across multiple assignments.
Professionalism and excellent customer service skills
Ability to exercise sound judgment, diplomacy, and discretion
Ability to flourish in a dynamic, fast-paced, complex work environment
Adaptive ability to work effectively with a wide range of constituents, including students, families, GEO staff, faculty, university administration, and community representatives
Detail oriented, resourceful, highly organized, be able to problem solve
Experience with Microsoft Office suite.
Minimum Required Experience
Bachelor’s Degree or any combination of education and experience that would provide the competencies required to successfully discharge the duties assigned to this position.
Preferred Qualifications
Experience with building and managing databases
Knowledge of Access, PowerPoint and Excel software
International Travel Experience
About the Global Engagement Office
and UM
Housed under the Global Engagement Office at University of Montana, Education Abroad's (EA) mission is to provide life-changing educational experiences for students which promote mutual understanding, intellectual development, and contribute to a global-minded community. Education Abroad supports **MEMBERS ONLY**SIGN UP NOW***. community through university-sponsored study abroad opportunities in over 50 countries. Students can study abroad through Partner Universities, International Student Exchange Programs (ISEP), and Faculty-Directed Study Abroad Programs. Education Abroad supports incoming international students for their semester or year abroad at **MEMBERS ONLY**SIGN UP NOW***. and manages UM's international travel registry; a requirement for all UM faculty, staff and students traveling abroad for university-related purposes.
**MEMBERS ONLY**SIGN UP NOW***. is flagship, research institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains and three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. **MEMBERS ONLY**SIGN UP NOW***. offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.
**MEMBERS ONLY**SIGN UP NOW***. is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action
: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always; partner with place; and proudly tell the UM story.
To learn more about **MEMBERS ONLY**SIGN UP NOW***., please visit the links below.
University of Montana
Video: Mission First, People Always
UM on YouTube
Position Details
Position Title:
Program Coordinator II
Position Number:
New
Department:
Global Engagement Office
Work Schedule:
0.8 FTE (32 Hours a week), varied, within the hours of 8am-5pm M-F with a possibility of increasing to a 1.0 FTE; position also includes opportunities to work partially remote, 12 months/year
Salary:
$16.535/hr
–
Current employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan
, email the
Compensation Department
Union Affiliation:
FOCUS-MFPE
Probationary Period:
Six months minimum
Benefits Include
Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.
Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference
Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References:
References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing:
Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility:
All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

Company info

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