Administrative Associate IV Phyllis J. Washington College of Education

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The
Phyllis J. Washington College of Education
invites applications for an
Administrative Associate IV
to join their dynamic team. Reporting to the Director of Finance and Operations for the College of Education, the Administrative Associate IV will work as part of a close-knit administrative team made up of a lead Administrative Associate IV, a Budget Analyst, and the Director of Finance and Operations. Working closely with the lead Administrative Associate, this position will be responsible for providing programmatic support to departments, overseeing day-to-day operations, and developing and implementing strategies to improve operational efficiency and effectiveness. This position requires an individual who is driven and self-motivated, innovative, and someone who takes initiative without having to be told what needs to be done. This individual must be comfortable adjusting to changing priorities throughout the academic cycle, demonstrate sound judgment and maintain a consistently professional, personable demeanor. Each day will be different in this positive and fun office environment!
Key duties and responsibilities include but are not limited to:
Office/Administrative Management
Provide professional face-to-face, telecom, and digital customer service
Manage daily office functions such as ordering supplies, submitting maintenance work orders, and room scheduling and coordinating classes, events, co-curricular activities, and meetings for the College
Take the lead on planning and execution of college events and producing materials for meetings
Pull reports on course enrollment, student applications, and trends in recruitment and retention for use by the Dean, Department Chairs, and in the accreditation process
Manage scholarship process
Maintain filing system of both paper and electronic documents
Program Management
Meet with department chairs to discuss and address departmental and programmatic needs
Assist with the course evaluation process
Attend departmental and Advisory Board/Council meetings and take notes
Collect and archive syllabi with the Mansfield Library each semester
Assist Budget Analyst with travel forms and paperwork
Other duties as they arise
Required Skills
Knowledge of standard office practices and procedures: business English, spelling, grammar, punctuation, composition and good communication skills
Proficient with basic office technologies and software
A positive and constructive attitude, ability to interact patiently and respectively with co-workers, students, faculty, and administration
Ability to take initiative and work efficiently without supervision
Strong attention to detail and follow-through
Demonstrated organization skills as they relate to task completion and follow-up
Adaptability and capacity to meet challenges and learn new skills
Ability to maintain discretion
Minimum Required Experience
High School diploma and two (2) years experience or an equivalent combination of education and experience
Preferred Qualifications
Bachelor’s degree
Prior customer service experience
Ability to work well with diverse groups of people
Vision for ways of improving efficiencies and outcomes with existing processes
About the Phyllis J. Washington College of Education
and UM
The Phyllis J. Washington College of Education shapes professional practices that contribute to the development of human potential. We are individuals in a community of lifelong learners, guided by respect for knowledge, human dignity and ethical behavior. To advance the physical, emotional, and intellectual health of a diverse society, we work together producing and disseminating knowledge as we educate learners.
The Phyllis J. Washington College of Education is home to three academic departments: Counseling, Educational Leadership, and Teaching & Learning. We are also home to the Learning & Belonging (LAB) Preschool, Montana Digital Academy (MTDA), University of Montana Safe Schools Center, and the National Natives Children's Trauma Center (NNCTC).
The College shapes professional individuals that become the teachers and do-ers of our society. Our individual departments play key roles in a comprehensive system for producing and disseminating knowledge that directly benefits people and our communities.
**MEMBERS ONLY**SIGN UP NOW***. is flagship, research institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains where three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. **MEMBERS ONLY**SIGN UP NOW***. offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.
**MEMBERS ONLY**SIGN UP NOW***. is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action
: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always; partner with place; and proudly tell the UM story.
To learn more about **MEMBERS ONLY**SIGN UP NOW***., Missoula, and the State of Montana, please visit the links below.
University of Montana
Video: Mission First, People Always
UM on YouTube
City of Missoula
Video: There's This Place
Destination Missoula
Missoula Area Chamber of Commerce
The State of Montana
Visit Montana
Position Details
Position Title:
Administrative Associate IV
Position Number:
NEW
Department:
Phyllis J Washington College of Education
Work Schedule:
Full-time, 1.0 FTE (40 Hours a week), Monday through
Friday 8:00 am to 5:00 pm, 12 months/year
Salary:
$17.496/hr
employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan
, email the
Compensation Department
Union Affiliation:
FOCUS-MFPE
Probationary Period:
Six months minimum
Benefits Include
Insurance package, mandatory retirement plan, partial
tuition waiver, and wellness program
Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference
Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References:
References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing:
Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility:
All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).
Must be eligible to work in the United State upon hire. Sponsorship is not available for this position.

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