Alumni Engagement Coordinator Alumni Relations

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Staff Vacancy Announcement
The
Office of Alumni Relations
invites applications for an
Alumni Engagement Coordinator
. The individual in this role should be enthusiastic and engaging in working to build a strong community and network between students, alumni, faculty, staff and friends by creating meaningful connections through programming, career support, affinity-related engagement and UM experiences.
Under the supervision of the Associate Director of Alumni Relations, the person assigned to this position will help define and create a path for UM graduates to seamlessly transition from the student to alumni community. The employee in this role will help foster and grow alumni engagement with the University and each other through alumni chapter development, affinity groups, utilization of campus resources, events and programming to support their ongoing professional growth.
Flexible scheduling and hybrid work will be considered, especially as some night and weekend work will be required for events and engagement opportunities.
Alumni Chapters and Affinity Programs:
• Create and manage alumni chapters and affinity programs
• Recruit, train and steward alumni to serve as volunteers and leaders within regional chapters and affinity groups
• Coordinate and execute local and national events (opportunity for business travel is possible especially as it pertains to alumni chapters)
• Help alumni affinity groups devise roles and systems that foster active and sustainable engagement with UM and each other
• Collaborate with Digital Communications Manager to develop regular communications to increase engagement through social media and in-person experiences within regional chapters and at the University
• Work with advancement and campus colleagues to support strategic activities that highlight outstanding alumni and academic programs
• Develop and support the tracking and integrity of data pertaining to chapters and affinity group engagement
Alumni Career Support:
• Help manage and increase engagement with the Griz Career Network
• Create programs and resources that support the professional development goals and interests of alumni
• Support ongoing collaboration on student-alumni career initiatives, including but not limited to mentoring programs, student-alumni engagement data tracking/reporting and other events/programs with campus partners
Campus Alumni Engagement
• Help develop and manage partnerships with UM Colleges, departments and student organizations to support their engagement with alumni, including but not limited to special events, reunions, continuing education opportunities, alumni data collection and integrity, communications and storytelling
• Organize and plan campus experiences that heighten alumni engagement and celebrate the rich traditions of UM, including homecoming, recognition events, commencement, reunions and more
Additional Support
• Attend staff and partner meetings
• Perform other duties as assigned
• Uphold the organization’s mission through work performed
Required Skills
• Keen attention to detail
• Highly developed organization and project management skills
• Ability to set priorities and manage competing demands
• Excellent written and verbal communication skills
• Proven ability to generate creative and innovative solutions
• Demonstrated skills at building collaborative relationships
• Ability to work productively in a collaborative team setting, or individually
• Flexibility and adaptability to work in a dynamic and evolving environment
• Computer proficiency and the ability to learn new systems
Minimum Required Experience
• Bachelor’s degree in a related field
• Demonstrated experience in program, event or community management, or related professional experience
Preferred Qualifications
• Experience with a CRM
• Experience with iModules or similar email platform
• Familiar with **MEMBERS ONLY**SIGN UP NOW***.
• Familiar with Higher Education policies and procedures
• Volunteer and/or committee management experience
About the Office of Relations and UM
**MEMBERS ONLY**SIGN UP NOW***. Office of Alumni Relations and the Alumni Association play an integral role in the success and viability of **MEMBERS ONLY**SIGN UP NOW***.. The Montana Alumni vision is to be recognized as a leader in alumni engagement through establishing valuable lifelong connections between alumni, friends of UM and each other and empowering the UM global community to support and advance UM in its pursuit of excellence. The Montana Alumni office reaches out to more than 105,000 alumni and friends, helping them to stay connected to UM through events, programs, services, and both on- and off-campus activities. We fund scholarships for deserving legacy students and sponsor many programs and activities that connect alumni with each other and their alma mater. The Office of Alumni Relations and Alumni Association are committed to providing meaningful opportunities for our alumni to stay connected to their alma mater.
**MEMBERS ONLY**SIGN UP NOW***. is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always; partner with place; and proudly tell the UM story.
To learn more about **MEMBERS ONLY**SIGN UP NOW***., Missoula, and the State of Montana, please visit the links below.
• University of Montana
o Video: Mission First, People Always
o UM on YouTube
• City of Missoula
o Video: There's This Place
o Destination Missoula
o Missoula Area Chamber of Commerce
• The State of Montana
o Visit Montana
Position Details
Position Title: Alumni Engagement Coordinator (Program Manager)
Position Number: New
Department: Alumni Relations
Work Schedule: Full-time, 1.0 FTE (40 Hours a week), this position can have a variable work schedule, 12 months/year.
Salary: $18.35/hr Current employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan, email the Compensation Department.
Union Affiliation: Montana Federation of Public Employees (MFPE)
Probationary Period: Six months minimum
Benefits Include: Insurance package, mandatory retirement plan and wellness program
Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

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