Program Assistant-AS Henry M. Rowan College of Engineering

Profile

Job no:
496081
Work type:
Regular Full-Time
Location:
Glassboro, New Jersey
Categories:
Professional

There are multiple vacancies associated with this position announcement.
Summary:
This position will service the Henry M. Rowan College of Engineering and will be trained to assist with all Engineering Departments, as well as assist the Dean's Office. The Henry M. Rowan College of Engineering is actively engaged in outreach activities leading to partnerships with organizations and corporations. The major role of the position is to provide support to the students and faculty in Engineering to enable them to be successful and productive to achieve each department's mission.

Duties & Responsibilities
Manage operating, grant, revenue and other accounts and coordinates all relevant fiscal activities for Engineering
Responsible for budget analysis, reports and continued monitoring, management and processing of all invoices and expenditures
Process IRT orders in the IRT Service Portal for Engineering and track to completion
Assist Department Heads in maintaining department IRT Asset List
Process Non-PO's for Engineering primarily including annual membership payments, virtual and in-person conference fees, and other reimbursements and track until completion
Coordinate purchasing operations for Engineering departments primarily, their faculty and faculty grants including but not limited to writing and completing Sole Source and Contract justifications, completing new vendor forms, entering requisitions, and ensuring invoices are paid in full
Coordinate select activities with Budget and OSP for budget transfers, DCA's, special program budget setup, etc.
Collegially interact with faculty and staff both within and outside of the Henry M. Rowan College of Engineering
Work with various other departments such as the Budget, Accounts Payable, Procurement Provost's Office, Human Resources, OSP, and Advancement to ensure timely processing of all departmental needs
Coordinate all department hiring and onboarding including: full-time tenure track, -time, lecturer, adjunct and all undergraduate student hiring including I-9 completion, background checks, entering of job card in Page Up, assisting search committee when necessary
Supervise department student workers including (FWS, department funded, grant funded), training, scheduling timesheet approval, and payment
Act as the departments' Time Keeper to ensure all students, faculty and staff submit timesheets in accordance with University policy
Support faculty and staff with duplicating and office supplies needs
Support completion of travel requests and expenses for reimbursement with faculty, staff within Concur and students using University student travel forms
Work with the Department Head to setup various staff meetings to discuss issues and questions
Assist Department Head with solving administrative problems and makes recommendations for solutions
Assign advisors to undergraduate students using Banner 9
Maintain and interpret policies and procedures for Engineering departments, including keeping all departmental records
Understand, use and train department faculty on all Rowan online systems to support operations Banner, Banner 9, Works, 25Live, Concur, ProfsJobs, IRT Support Portal, Outlook, etc.
Assist in coordinating Engineering department events
Perform other duties to support all Engineering Departments and the Dean's Office as assigned
Education Requirement:
Graduation from an accredited college or university with a Bachelor's degree.
Salary:
Range P16 (Step 1=$45,521)
Notes:
Only completed online applications submitted on or before the deadline will be considered.
Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position.
Advertised:
Feb 9 2022
Eastern Standard Time
Applications close:
Feb 24 2022 11:55 PM
Eastern Standard Time
Rowan University

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