Program Coordinator II Western Montana Area Health Education Center

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The
Western Montana Area Health Education Center
(WMT-AHEC) invites applications for a part-time
Program Coordinator II
to oversee daily administrative, technical, and clerical support. A high degree of initiative is required, along with strong problem-solving skills, attention to detail, organizational skills, and ability to work as part of a team. In addition to administrative tasks, this position will communicate with students to discuss their track to medical school, assist with arranging and tracking shadowing experiences, and encourage students to develop positive rapport with hospitals. This position will track student paperwork and immunizations, assist with pre-health events (pre-Med conference odd numbered years & MCAT even numbered years), proctor exams, make AHEC related updates to the website, and post on social media platforms when prompted.
Required Skills
Experience with routine office tasks including preparing mailings, filing, and processing routine forms and paperwork
Familiarity with standard office equipment (copier, FAX), communication tools (email, voicemail, the Internet) and software (particularly Adobe and Microsoft Office tools including Word, Outlook, Excel, Teams)
Ability to learn and conduct event planning and catering including managing attendee registrations, hotel accommodations and banquet ordering (EventBrite, Doodle Polls)
Ability to schedule meetings and logistics (Transportation, A/V, etc)
Experience in developing and using web-based communications (e-newsletters, social media, Zoom, etc.)
Ability to learn Cascade (website editing software), Sonia (student tracking software) and Canva platform
Ability to quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology
Ability to prioritize multiple tasks, both immediate and ongoing, as well as handling issues calmly and courteously
Ability to effectively work as part of a tight knit team that depends greatly upon communication and collaboration
Must be customer-oriented in representing the department and dealing with students, healthcare providers, faculty, and external constituents
Preferred Qualifications
Bachelor’s degree and 1 year of experience in a customer service delivery environment, preferably in a healthcare or educational setting.
Flexibility around work hours when required for events and/or meetings
About the Department and UM
, and Missoula
One of five regional Area Health Education Centers in Montana
(plus the main office in Bozeman), Western Montana Area Health Education Center (WMT-AHEC) is a grant-funded, not-for-profit organization committed to making quality healthcare and health science education more accessible to rural Montanans.
**MEMBERS ONLY**SIGN UP NOW***. is a unit of the Montana University System with around 10,000 students. It is located in Missoula, a culturally vibrant community of about 72,000, surrounded by mountain grandeur which was recently ranked in the “ top 20 best college towns with a population of less than 250,000
” by the American Institute for Economic Research and ranked 9th in Outside Magazine’s “ The 16 Greatest Places to Live in America” in 2014
. Many national publications recognize Missoula for its high quality of life
. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. **MEMBERS ONLY**SIGN UP NOW***. offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.
**MEMBERS ONLY**SIGN UP NOW***. is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always; partner with place; and proudly tell the UM story.
**MEMBERS ONLY**SIGN UP NOW***. provides a culture that values hard work, intellectual curiosity, diversity, collegiality, innovative thinking, and teamwork, making it a great place to grow and develop professionally. **MEMBERS ONLY**SIGN UP NOW***. is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its essential values of innovation and creativity, impact, openness, and partnership.
To learn more about **MEMBERS ONLY**SIGN UP NOW***., Missoula, and the State of Montana, please visit the links below.
University of Montana
Video: UM Lifestyles
University Highlights
City of Missoula
Video: There's This Place
Destination Missoula
Missoula Area Chamber of Commerce
The State of Montana
Visit Montana
Position Details
Position Title:
Program Coordinator II
Position Number:
NEW Position
Department:
Western Montana Area Health Education Center
Work Schedule:
Part-time, 0.49 FTE (19 Hours a week), Flexible
Schedule, 12 months/year. Position requires an
alternative work schedule.
Salary:
$17.085/hr
Current employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan, email the Compensation Department
Union Affiliation:
None
Probationary Period:
Six months minimum
Benefits Include
: Pro-rated annual and sick leave; Public Employees Retirement
(PERS) optional
Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference
Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References:
References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing:
Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility:
All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

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