Administrative Assistant to the Dean of the DAmour College of Liberal Arts and Dean of Business

Profile

Administrative Assistant to the Dean of the D'Amour College of Liberal Arts and Dean of Business
Category:
Administrators
Department:
Provost's Office
Locations:
Worcester, MA
Posted:
Apr 29, 2022
Closes:
Open Until Filled
Type:
Full-time
Position ID:
146994
Share
About Assumption University:
Assumption University is a comprehensive, Catholic liberal arts institution sponsored by the Augustinians of the Assumption. We awaken in students a sense of wonder, discovery, and purpose, forming graduates known for their intellectual seriousness, thoughtful citizenship, and devotion to the common good. Our curricular and co-curricular programs provide students with an education that shapes their souls, forms them intellectually, and prepares them for meaningful careers. We are a diverse community that welcomes different points of view and embraces all who share our mission. Enlivened by the Catholic affirmation of the harmony of faith and reason and by the pursuit of the truth in the company of friends, an Assumption education transforms the minds and hearts of students. An Equal Opportunity Employer. Assumption favors diversity, ecumenically welcomes all who share its goals, and strongly encourages applicants from underrepresented racial minorities to apply.
Assumption University is a private, Catholic university which offers its 2,500 undergraduate and graduate students a Catholic liberal education. The University is located in Worcester, Massachusetts, New England's second largest city that combines the warmth of a small town with the convenience of a thriving city.
Job Description:
BASIC PURPOSE: BASIC PURPOSE: Serves the D'Amour University of the Liberal Arts and Sciences and Grenon School of Business in coordinating work and other initiatives in support of the mission of the University. This position will assist the Dean of Liberal Arts and Sciences Dean of the School of Business interacting frequently with faculty, community partners, students, other campus departments, and the public.
ACCOUNTABILITIES:
Administrative:
* Provides support for the Deans, to include screening and handling telephone communications, greeting and directing visitors, and organizing workflows.
* Schedules and coordinates deans' appointments and/or travel arrangements, and coordinates and oversees daily office activities.
* Organizes and facilitates meetings for the Deans (such as Academic Council, Advisory Council, Curriculum Committee); schedules and coordinates dates and times, venues, attendance, agendas, and facilities; takes minutes, and provides administrative support and follow-up on matters arising from meetings.
* Composes and prepares written documentation and correspondence for the Deans' office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.
* Gathers, enters, and/or updates data to maintain university records and databases, as appropriate; establishes and maintains paper and electronic files and records for the office.
* Performs and coordinates administrative activities associated with academic affairs, such as hiring of adjuncts, tenure, contracts and promotion of faculty reporting to the dean.
* Assists the Dean of Liberal Arts and Sciences and the Dean of the School of Business with preparation of internal and external documents, presentations, reports, newsletters, grants, and publications.
* Assists Deans in managing departmental websites and social media channels.
* Coordinates, prioritizes, and assigns tasks to student workers as appropriate.
* Performs other related duties as assigned
Event Planning:
Assists with planning and implementations of various events for University of the Liberal Arts and Sciences and the School of Business, including:
* Manages and confirm room reservations.
* Coordinates guest speakers and makes accommodations for them as necessary.
* Manages requests for food service/catering.
* Coordinates the event placement on the Event/Master Calendar.
* Sets up workshops
* Ensures announcements are posted on portal.
* Coordinates creation and copying of posters, flyers, brochures, etc.
Finance:
* Assists the Deans with management of operating budgets by maintaining timely and accurate records and providing updates as requested.
* Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the organization, as appropriate, to include maintenance, inventory management, logistics, security, and related activities.
University Operations:
Assists in the daily operations of the D'Amour University of the Liberal Arts and Sciences and the Grenon School of Business:
* Sorts and distributes daily mail.
* Monitors class cancellations.
* Processes and notifies community of announcements and events.
* Maintains strict confidentiality on many sensitive issues.
* Performs other related duties as assigned.
Requirements:
MINIMUM QUALIFICATIONS:
* Must be willing to contribute actively to the mission of the University and the programs, as well as show respect for the Catholic and Assumptionist identity of Assumption University;
* An Associate's degree is required;
* 2-3 years of office administration experience;
* Excellent verbal, written skills, organizational and interpersonal skills;
* Intermediate skills with Microsoft Office Suite (Word, Excel) are required to create complex spreadsheets, documents, and databases and work independently on projects as assigned;
* Proficiency in social media technology;
* Ability to follow-up, follow-through, multi-task, set priorities and adhere to deadlines;
* Ability to function independently, work collaboratively, pay attention to detail, work under pressure, prioritize multiple projects, and handle confidential information;
* Vaccinated and boosted for COVID-19 required.
PREFERRED QUALIFICATIONS :
* Bachelor's degree in a related field.
* Graphic Design experience.
* Experience in a University setting with proven technical abilities across a variety or complex software systems, relational databases, and web-based programs.
Additional Information:
PHYSICAL DEMANDS: The physical demands listed are typical of those an employee must meet to successfully perform the essential duties of this job. We may make reasonable accommodations to enable individuals with disabilities to perform those duties. While performing the duties of this job, the employee is regularly required to talk, see, hear, read, write, walk, sit, stand, stoop, kneel or bend; reach with hands and arms; use office equipment such as computer, telephone, calculator, and fax machine. The employee must occasionally lift and/or move up to 25 pounds.
MENTAL DEMANDS: The mental demands described are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Examples of mental demands include reading (documents), detailed work, confidentiality, language, math, reasoning, oral communications, written communications, multiple concurrent tasks, interruptions, and performing calculations when necessary.
Application Instructions:
Please be sure to submit your cover letter addressing qualifications for this position along with your resume.
Thank you

Company info

Sign Up Now - EducationCrossing.com