511018 - Department Coordinator Administrative Support Coordinator II 511018

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Job Description
Description:
Job Title
Department Coordinator
Classification
Administrative Support Coordinator II
AutoReqId
511018
Department
Economics
Sub-Division
College of Business and Economics
Salary Range
$3,440 - $5,639 per month
Appointment Type
Ongoing
Time Base
Full-Time
Work Schedule
Monday - Friday, 8:00 AM - 5:00 PM
About CSUF
Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California's revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.
Job Summary
It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.
About the Position:
The College of Business and Economics is committed to leading business education through the guiding principles of program quality, balancing theory and practice, and expanding our outreach and visibility. We create positive change by leveraging the curiosity, entrepreneurial spirit and diversity of our students. We inspire our students and other partners to transform the workforce through innovative, impactful instruction and research. We are seeking an exceptional individual to join our team as the Department Coordinator (Administrative Support Coordinator II). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.
Under the direction of the Department Chair, the Department Coordinator provides support to full and part-time faculty, the Department Chair, Vice-Chair and Center Directors. Responsibilities include time sheet and hiring related paperwork for student assistants of the Centers, coordinates with the Foundation, and initiates special pay requests. Coordinates office workflow and serves as a resource to department faculty, staff, students and visitors regarding campus policies and procedures. Provides budget support by monitoring and reconciling multiple budget accounts, processing requisitions, and compiling budget reports. Under direction, maintains the class schedules. Prepares part-time faculty appointments, tracks entitlements, and faculty term workloads. Monitors class enrollments, accesses student information for advisors, and runs reports and queries. Serves as timekeeper, tracks attendance, and prepares all monthly attendance reports. Hires, trains and processes office student workers. Serves as Department Information Technology Coordinator (DITC). Provides direction to and supports the Administrative Support Assistants with duties such as the Student Opinion Questionnaire process and textbook orders. Takes meeting notes or minutes of department meetings as necessary. Provides administrative support for faculty recruitment, faculty review processes, and maintains department files. Assists with the coordination of various university and department reports. Coordinates and publicizes special events and forums such as, but not limited to, the department fall and spring mixers/galas and award ceremonies. Under direct supervision, provides administrative support for department projects. Other duties as assigned.
Essential Qualifications
High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Special Working Conditions
Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator
Additional Information
California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
Multiple positions may be hired from this recruitment based on the strength of the applicant pool.
If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position.
Regular attendance is considered an essential job function.
Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.
Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.
California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).
CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at ****and questions may be sent to hr.fullerton.edu
Hiring Preference
On-Campus CSUEU Employees
Closing Date/Time: March 10, 2022
Job Address
Fullerton
California
92831
United States
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Mission Statement
Cal State Fullerton is one of the leading educational institutions in the State of California with the aim of providing career opportunities that help create an environment where a diverse and inclusive community can succeed and thrive. Our goal is to recruit and retain a high-quality and diverse university staff to support this mission and give back to the greater southern California community. Apply now for the chance to become part of the Titan family!
General Information
As one of the largest institutions in the CSU system, Cal State Fullerton stands on 240 acres in the heart of Southern California and boasts a population of over 40,000 students, staff, and faculty. Our thriving Titan community believes in the inclusivity of diverse perspectives, professional development, and commitment to student success within and beyond our institution.
We’re proud to be a major force in the intellectual and cultural life of our region, our state and our nation, as well as a catalyst for economic and social mobility. Our excellent staff is proud to be contributing to our student’s success as they discover their purpose and build a Titan reputation.
Consistently lauded as a top national university, we enable students to not only acquire knowledge, but also discover their purpose. Among other accolades, Cal State Fullerton is recognized for being a leading institution in graduating women, Hispanics, and underrepresented students in the nation. Our highly ranked programs, master faculty and proven track record of educational innovation have cemented our role as a respected, in-demand and go-to-leader far beyond the Southern California region.
Values
People first, contributing to a community of belonging, accommodating to all backgrounds, focused on student success and well-being to improve campus life and activity;
Inclusion, embracing and welcoming diversity;
Integrity, with the aim of honesty and trustworthiness in all interactions;
Diligence, with careful and consistent effort;
Innovation, introducing original and creative thinking; and
Collaboration, creating better solutions together than we could alone
Benefits/Perks
Benefits Overview
An array of health plans that include prescription drug coverage
Your choice of dental plans
Vision coverage
Income protection benefits including life insurance and disability
Retirement plan through CalPERS
Tuition waiver for employees and dependents
FlexCash (in lieu of health/dental)
Employee Assistance Program
       For more information on employee health benefits, click here
At-Home Software
Our excellent Division of 
Information Technology offers a variety of software for active faculty and staff members at no cost. Here are a few examples
 software titles listed below are available for campus, home, or cloud use. 
Please click here
for the full listing.
Adobe Creative Cloud
Microsoft Office 365
DropBox
LinkedIn Learning
Skype for Business
Zoom
Windows 10
Student Recreation Center
Come visit our renown recreation center, lauded as one of the most luxurious in the country! Our SRC's mission is to provide innovative and inclusive recreational opportunities to inspire the development and well-being of the campus community. Here are a few examples of what our facility offers.
Cardio fitness room
Multi-court gymnasium
Indoor jogging track
Multi-purpose activity rooms
1,100 square foot rock wall for bouldering, top rope, and lead climbing
Outdoor pool
Food Court
Cal State Fullerton houses several different dining options for your convenience, including the following:
The Gastronome (Campus Cafeteria)
Starbucks
Panda Express
Baja Fresh
Various food trucks
Carl's Jr
Togos
Pieology
Please click here
to view and apply to all of your Cal State Fullerton career options!
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