Grant Management Specialist Center for Biomolecular Structure and Dynamics

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Staff Vacancy Announcement
The
Center for Biomolecular Structure and Dynamics (CBSD)
invites applications for a
Grant Management
Specialist
to join their team. This position reports to the Director of Strategic Fiscal Planning of the Center for Biomolecular Structure and Dynamics (CBSD) and is responsible for providing professional level accounting, budgeting and administrative services for the CBSD. Responsibilities include pre and post-award management of CBSD grants submitted to multiple federal and private agencies and independently developing and managing budgets; including planning, proposal development, grant set-up, assessing, forecasting, consulting, and reporting for all fiscal accounts. The position is also responsible for managing, coordinating and verifying purchasing, payroll allocation, account reconciliation, execution of cost transfers, requests for personnel transactions, and other routine transactions associated with grant and budget management.
The Grant Management Specialist will establish and maintain productive working relationships and act as a liaison for and positively represent the CBSD through effective interaction with the public, campus administrators, faculty, staff and students. This is achieved by cooperating with other University units that are allocated funds though the CBSD NIH CoBRE award or other sources of CBSD funding and coordinating with the Office of Sponsored Programs, Business Services, the Graduate School, the UM Foundation and other entities with which the CBSD may have financial relationships. This position serves as the liaison between the CBSD and the Office of Sponsored Programs for all levels of grants management, including both pre-award (budgeting and submission) and post-award (expense projections and oversight, preparation of progress reports, etc) management.
In addition the position is responsible for the following fiscal and administrative functions:
Create and maintain multiple accurate and timely spreadsheets, graphs, and databases utilizing complex formulas and spreadsheet or database software such as Microsoft Excel and Access for purposes of tracking and managing fiscal accounts and trends.
Accurately conduct complex analysis and interpretation and present accounting/budgeting information, spreadsheets, and reports for decision-making purposes on CBSD projects.
Ensure compliance with federal, state, and UM policies/procedures relating to all accounting and fiscal activities, including grants.
Monitor, analyze, and assess purchasing and personnel transactions for fiscal impact, and independently initiate appropriate action in response to needs, such as budget modifications, revenue reallocations, reports, cost transfers, payment transactions, and personnel forms.
Utilizing excellent written and verbal skills, provides accurate and timely fiscal reports and forecasts on a quarterly basis.
Manage and prioritize multiple complex tasks independently and efficiently so that work is completed accurately and deadlines are met in a timely manner.
Upon completion of training, the incumbent will have developed a working knowledge of:
Cayuse grant preparation and management software suite.
Granting agency submission and reporting platforms such as eRA Commons and Grants.gov.
University software systems, namely GrizMart, Uapprove, Banner, UMDW, InfoGriz.
Required Skills
Strong accounting skills including budget tracking, account reconciliation, ability to interpret and understand account legers and balances.
Ability to manage multiple accounts and accounts with multiple sub-legers, index codes and activity codes.
Advanced programming skills in Microsoft Excel or similar spreadsheet programs. Ability to create and manipulate mathematical formulas, numerical and text data within spreadsheets, and to create and manage complex and multi-page budget spreadsheets.
Advanced working knowledge of Microsoft Word and basic working knowledge of Microsoft Teams and/or Zoom software programs.
Working knowledge and practical experience in using the Banner accounting system of **MEMBERS ONLY**SIGN UP NOW***., particularly with respect to functions related to purchasing and payroll activities.
Understanding of, and ability to apply best practices and conform to purchasing guidelines of the Business Services administrative unit of **MEMBERS ONLY**SIGN UP NOW***..
Understanding of and ability to apply best practices and conform to grant management guidelines of the Office of Sponsored Programs at **MEMBERS ONLY**SIGN UP NOW***..
Ability to work cooperatively with others.
Strong communication skills.
Strong planning and time management skills; ability to meet deadlines.
Adaptability, capacity to meet challenges and learn new skills.
A positive and constructive attitude, ability to interact patiently and respectfully with co-workers, learn from constructive criticism, and provide guidance to others as needed.
Minimum Required Experience
High school diploma and two (2) years of relevant experience, or any equivalent combination of education and experience.
Preferred Qualifications
Degree in Accounting or a related field.
Experience in pre-award and/or post-award financial grant management.
Experience in job-costing or tracking project specific costs.
Experience in developing and maintaining excel workbooks to track actual costs and expense projections to budget.
Experience in governmental or non-profit accounting.
Software experience in Banner, Grizmart, Uapprove, and/or QuickBooks Pro.
About the Center for Biomolecular Structure and Dynamics
and UM
The Center for Biomolecular Structure and Dynamics (CBSD) is designated by the Board of Regents as a Research Center of Excellence within **MEMBERS ONLY**SIGN UP NOW***.. The mission of the Center is to support collaborative research among faculty investigators that employs the principles of physics, chemistry and structural biology to address significant problems in biology and medicine by (a) seeking extramural research center support to fund promising investigators and research projects, (b) providing financial support of core instrument facilities and expertise; (c) supporting students and programmatic activities of the Molecular and Biomedical Sciences (MBS) Graduate Program and (d) sponsoring programmatic activities such as seminars and workshops. These goals shall be funded in part by an NIH Centers of Biomedical Research Excellence (COBRE) award and from SPABA funds available from grants submitted by UM faculty through the CBSD.
**MEMBERS ONLY**SIGN UP NOW***. is flagship, research institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains and three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. **MEMBERS ONLY**SIGN UP NOW***. offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.
**MEMBERS ONLY**SIGN UP NOW***. is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action
: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always; partner with place; and proudly tell the UM story.
To learn more about **MEMBERS ONLY**SIGN UP NOW***., please visit the links below.
University of Montana
Video: Mission First, People Always
UM on YouTube
Position Details
Position Title:
Grant Management Specialist (
Budget Analyst III)
Position Number:
NEW
Department:
CBSD
Work Schedule:
Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year
Salary:
$22.503/hr
–
Current employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan
, email the
Compensation Department
Union Affiliation:
FOCUS-MFPE
Probationary Period:
Six months minimum
Benefits Include
Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.
Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference
Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References:
References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing:
Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility:
All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

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