ACADEMIC SERVICES SPECIALIST

Profile

ACADEMIC SERVICES SPECIALIST
Req #:
222886
Department:
DEPARTMENT OF BIOENGINEERING
Job Location:
Seattle Campus
Posting Date:
05/31/2023 
Closing Info:
Open Until Filled 
Salary:
$4,700 - $5,200 per month 
Other Compensation:
This position is overtime eligible.  
Shift:
First Shift 
Benefits:
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.


UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. 


The Department of Bioengineering has an outstanding opportunity for an Academic Services Specialist.
UW Bioengineering is a vibrant community driving advances in health care. As a joint department in the College of Engineering and School of Medicine, we bring together students, scientists, engineers, and clinicians to develop innovative and cost-effective health care solutions that improve lives. Our inclusive and collaborative culture empowers our students, faculty, and staff to make an impact through new fields of research and clinical products. Our award-winning faculty are national leaders in biomedical education, research, and technology transfer.


In UW Bioengineering, we are bound by a belief that public health and human dignity are inseparable. One is impossible without the other. Equity and inclusivity are fundamental to our mission of inventing the future of medicine.


DUTIES AND RESPONSIBILITIES
Academic Services Program Administration
Recruitment & Outreach: With academic advisors, perform outreach to prospective students by updating program information (website and print materials) and preparing and staffing a recruitment booth at national conferences. Provide information to faculty, staff, students and prospective students. Update information as program changes occur, attend Graduate Committee meetings, and update the Bioengineering Graduate Program Handbook. Use judgment in providing responses, investigating problems and recommending solutions and/or forwarding information to the appropriate individuals for resolution.


Policy implementation: Identify and address policy concerns at the Department level; consult with the appropriate UW central office for clarification or to discuss specific issues. When there are changes to policies affecting the Bioengineering Academic Services program, notify impacted students, faculty and staff, revise department procedures, and update the departments website and student handbooks.


Instructional Support: Assist with course registration, add code, course evaluation and grade submission processes.  Following requirements of the UAW contract, facilitate the recruitment and placement of Teaching Assistants and hourly student employees to fill over 70 positions annually. Facilitate creation of the quarterly teaching schedule and classroom assignments.


Accreditation: Work with the faculty Undergraduate Program Coordinator and the Accreditation and Continuous Improvement Committee to ensure the undergraduate program is meeting requirements. Follow up on requirements that are not being met. Manage and participate in ABET mock and actual site visits. Collect and organize required documentation; maintain the ACI website. Prepare special reports/projects.


Special Projects: Work with the Academic Services Director and other department leaders on special projects. During summer 2023 this will include project management of the departments self-study for the ten-year program review.


Program and Administrative Support
Organize meetings of the curriculum and diversity committees; write and post minutes. Perform special projects including data collection and reporting.


Organize and contribute to strategic planning initiatives related to the Academic Services Program. Contribute to process improvement activities at the department and college level.


Coordinate events and work with advisors, faculty or Administrator to plan agendas and invite speakers from UW, other universities, and industry. Promote events and coordinate event registration and logistics (transportation, venue and catering). Events include graduation celebration, new student orientations, seminars, meetings and workshops.


Propose annual budget for events, program materials and advertising; obtain required approvals and monitor and report on actual expenses. Perform procard reconciliation two times per month and submit required documentation.


Perform other duties such as prepare reports and respond to information requests from the chair and committee chairs.


MINIMUM REQUIREMENTS:
Bachelor's degree in business administration, public administration, communications, or a related field.

Minimum of one year of professional experience working with student admissions, outreach and or advising.


Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTS:
Excellent interpersonal and communication skills, and proven ability to work with multiple constituencies and people of diverse backgrounds.

Demonstrated ability to maintain student confidentiality.

Ability to initiate, develop and evaluate processes and procedures.

Demonstrated success in balancing multiple priorities in a fast-paced, complex organization.

Ability to work independently while functioning as part of a team.

Demonstrated ability to interact successfully with others through phone, email and in person.

A comprehensive understanding of the higher education environment, including the typical student services offered campus-wide at most universities and colleges.

Flexible and available to work some evenings and weekends as needed, particularly during Autumn and Winter quarters.

Intermediate-level experience using MS Excel and MS Word, and PowerPoint (Windows).

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.


DESIRED
Knowledge of UW systems including MyGRAD, SDB, and Ariba.

Working knowledge of WordPress or similar website programs


Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your My Jobs page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Committed to attracting and retaining a diverse staff, the **MEMBERS ONLY**SIGN UP NOW***. will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The **MEMBERS ONLY**SIGN UP NOW***. is an affirmative action and equal opportunity employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, **** or ****
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law
COVID-19 VACCINATION REQUIREMENT
Employees of the **MEMBERS ONLY**SIGN UP NOW***. are required to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage
for information about the medical or religious exemption process for final candidates.
Apply for this job
Categories
Business
Biotechnology / Science
Healthcare
Marketing
Engineering
Administrative / Clerical
Previous Job:
COMMUNICATIONS MANAGER
**MEMBERS ONLY**SIGN UP NOW***.
Seattle, WA 98104 US
Next Job:
RESEARCH COORDINATOR
**MEMBERS ONLY**SIGN UP NOW***.
Seattle, WA 98104 US
Posted:
2023-06-01
Expires:
2023-07-01
**MEMBERS ONLY**SIGN UP NOW***.

Company info

Sign Up Now - EducationCrossing.com