Human Resources Assistant

Profile

02/17/2022
Category:
Human Resources
Department:
University Life
Web Announcement:
Human Resources Assistant, University Life HR Services
The University Life (UL) division is currently seeking applications from qualified candidates for the Human Resources (HR) Assistant position. **MEMBERS ONLY**SIGN UP NOW***. has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.
About the Department:
University Life Human Resources Services (UL HR) is a unit of the University Life Operations and Planning area, which oversees a variety of support organizations including Technology Services, Finance, Assessment, Project and Process Management, and Communications and Marketing. The Shared Service model of UL Ops and Planning is designed to bring divisional strategy and leadership to these core functions, while addressing the unique needs of our individual units, and providing more robust and coordinated services across UL. The UL HR Services unit serves over 35 offices of University Life in a variety of HR functions, including full life cycle recruitment and HR consultation, in conjunction with Mason's central Human Resources and Payroll office.
About the Position:
Reporting to the University Life HR Divisional Manager, this position serves the division in a shared role capacity, providing support and expert guidance in Human Resources and Payroll functions to the division's 35 units, with a dedicated service line to the Housing and Residence Life unit. Primary responsibilities include the support and coordination of the recruitment and onboarding of new employees, general HR administrative tasks and support, records management, assisting with policy updates and process guidelines, providing general HR metrics and reporting, assists with projects and initiatives, and serves as a cross-functional support to the other UL HR team positions.
Responsibilities:
Recruitment, Hiring, and Onboarding
Serve as a divisional consultant with UL units on recruitment activities: Provide oversight on search functions and ensure Divisional standardized search policies and best practices are being maintained;
Ensure position posting requirements are compliant with University, State, and Federal requirements;
Assist with benefited staff searches in a Coordinator capacity: Reviewing candidates and transitioning through Mason's Applicant Tracking System;
Coordinate interview schedules with search committee members and applicants;
Coordinate with central Mason HR on all required recruitment and onboarding documents;
Coordinate candidate travel as necessary;
Processes new hire paperwork, creates offer letters, and hiring proposals; and
Maintain and update the UL HR team's various shared recruitment trackers, providing accurate metrics and visibility across the team.
HR and Payroll Duties
As part of the UL HR Services team, provides administrative HR transactional functions and consultation to the Division's 35 units: This includes monitoring the UL HR generic email inbox and identifying and categorizing the appropriate response in a timely manner;
Assist other members of the UL HR team as necessary, including being cross trained/cross functional to provide additional support/back-up as needed;
Provides cross functional back up support to the UL HR Specialist in bi-weekly payroll processing, student/wage hiring processes, I-9 verifications, and initiating MasonOnboard packets, as needed; and
Provide dedicated HR support to Housing and Residence Life in areas of compliance-based onboarding material, seasonal staff hiring, and tuition reimbursements.
Departmental Duties
Actively participate on various ad hoc UL Service strategic planning sessions, groups, and committees;
Actively support and comply with all University policies, HR regulations and departmental mission, vision, and goals;
Active awareness of ever-changing Commonwealth, university, and HR related policies, practices, and employment law standards;
Assist the UL Divisional HR Manager with various department projects as needed;
Provide support and actively participate on ad hoc periodic internal audits, staff trainings, and employee engagement activities as needed;
Maintain internal employee files: Ensure all necessary paperwork is routed to central HR records management, while maintaining internal files, and ensure all paperwork is sorted per university/state/federal guidelines;
Ensures all appropriate records retention and destruction processes are followed; and
Other duties as assigned.
Required Qualifications:
Demonstrated experience working with relevant recruiting, onboarding, and personnel matters;
An understanding of HR policies and procedures;
Excellent organizational, communication, and interpersonal skills;
Demonstrated critical thinking skills;
Excellent time management skills;
Ability to exercise judgement and initiative while maintaining high level of confidentiality;
Ability to work collaboratively in a team-oriented environment; and
Demonstrated knowledge and experience with Microsoft Office Software package.
Preferred Qualifications:
Experience typically obtained working 1-2 years in HR, particularly in recruitment activities, Talent Acquisition, or generalist roles;
Experience with basic assessment practices and analytical tools;
Experience working with diverse employee, student, or customer populations;
Experience in higher education setting or with other Commonwealth of Virginia agencies;
Proficiency with Ellucian Banner software and PeopleAdmin (or other applicant tracking software);
SHRM
HRCI
certification; and
Bilingual fluency in Spanish a bonus.
Salary:
Commensurate with education and experience.
Location:
Fairfax, VA
Mason Ad Statement:
Great Careers Begin at Mason!
**MEMBERS ONLY**SIGN UP NOW***. is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top
U.S. News and World Report
Up and Coming spot for national universities and is recognized for its global appeal and excellence in higher education.
Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.
If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!
**MEMBERS ONLY**SIGN UP NOW***., Where Innovation is Tradition.
Special Instructions to Applicants:
For full consideration, applicants must apply at ****; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.
Equity Statement:
**MEMBERS ONLY**SIGN UP NOW***. is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.
**MEMBERS ONLY**SIGN UP NOW***. is an equal opportunity employer encouraging diversity.
Apply on Institution's Website
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