Instructional Assistant - Arts and Sciences

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Instructional Assistant - Arts and Sciences
Instructional Assistant - Arts and Sciences
Employer
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231 Highway 58 South
Kinston, NC 28502
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Job Location
231 Hwy. 58 South, Kinston, NC 28504
Salary/Grade
$31,200 - $36,000 Annually
Benefits
State of NC
Job Category
Professional
Application Period
Opens:
Friday, March 18, 2022
Closes:
Thursday, March 31, 2022
Target Start Date
Tuesday, April 5, 2022
Expected Work Hours
8 am-5 pm M-Th; 8 am-3 pm F
Employment Type
Full-time Position
Minimum Qualifications
Associate degree from a regionally accredited institution 
Proficiency in Microsoft Office software and the use of other office equipment to include fax machine, photocopier, calculator, scanner, and videoconferencing and telephone systems
Excellent typing, public relations, communications, and problem-solving skills 
Strong organizational skills with attention to detail 
Ability to maintain a high level of confidentiality
Excellent grammar/spelling skills and ability to proof documents 
Working knowledge of the Datatel Colleague system is preferred
Preferred Qualifications
Associate degree from a regionally accredited institution 
Proficiency in Microsoft Office software and the use of other office equipment to include fax machine, photocopier, calculator, scanner, and videoconferencing and telephone systems
Excellent typing, public relations, communications, and problem-solving skills 
Strong organizational skills with attention to detail 
Ability to maintain a high level of confidentiality
Excellent grammar/spelling skills and ability to proof documents 
Working knowledge of the Datatel Colleague system is preferred
Position Description
The Instructional Assistant for Arts and Sciences provides support to the Associate Vice President of Instruction and to the instructors who teach in the Arts and Sciences Division. In addition to performing general office duties for the instructors and academic leadership, he/she will also manage various budgets, order supplies necessary for the smooth operation of the department, and work with the Registrar's Office in the scheduling of classes and rooms. This position ensures accurate record keeping and that end-of-term coursework is collected by instructors. The Instructional Assistant for Arts and Sciences reports to the Associate Vice President of Instruction.  
The duties of the Instructional Assistant include, but are not limited to:
Manage all aspects of the budget entries and maintain accurate balance on a daily basis 
Process any supply/equipment requisitions by instructors or staff 
Use the Datatel system to manage purchase orders, account balances, student records, and class schedules 
Answer phone, take messages, and deliver messages to classrooms or the Associate Vice President of Instruction as necessary 
Greet students and visitors 
Post off-campus notes for instructors when they are away
Assist the Associate Vice President of Instruction in correspondence of budget revision creation 
Ensure program chairs are informed about their budget balances in conjunction with the Associate Vice President of Instruction 
Create spreadsheets or documents as needed 
Ensure all leave forms, waiver and substitution forms, travel forms, etc., are submitted to the appropriate person in a timely manner 
Track leave forms submitted by Arts and Sciences instructors and staff
Keep all files up to date as it relates to budget books, semester schedules, records and reports, and all other daily records as assigned by the Associate Vice President of Instruction 
Keep a checklist of all classes and paperwork that is turned in each semester as back up to the electronic records. This includes attendance sheets, final grades, 10% forms, and final exams.
Keep log of instructor schedules, make room charts each semester, and post information on respective classroom doors as needed
Maintain student time records 
Maintain adequate inventory of supplies for the instructors and Associate Vice President of Instruction
Process mail daily
Maintain log book of laptop, projector, or other electronics use 
Assist students when needed
Assist the Associate Vice President of Instruction and the department with events as needed (i.e. Phi Theta Kappa, recitals, etc.), ensuring food and setup are ready for the event
Maintain professional working relationship with instructors in the department
Keep the Associate Vice President of Instruction aware of any issues or concerns as needed
Other duties as assigned by the Associate Vice President of Instruction
Working Conditions
Typical office environment 
Frequently sitting at a desk or workstation using a telephone, computer, keyboard, and mouse; some standing and walking
Infrequent standing
Infrequent lifting of up to (but not limited to) 30 pounds
Notice of Nondiscrimination
**MEMBERS ONLY**SIGN UP NOW***. is an Equal Opportunity Employer. The College complies with existing federal, state, and local laws and regulations regarding nondiscrimination. The College prohibits discrimination against and/or exclusion from participation in any benefits or activities by any person, either on the staff and faculty or in the student body, on the grounds of race, color, creed, religion, national origin, gender, age, political affiliation, or disability.
How to Apply
Please click the link below to apply:
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