Budget Analyst III Athletics

Profile

Campus-Only Recruitment
Only current UM Employees* are eligible.
*Open to all employee types including Temporary Staff and Student Employees.
The
Intercollegiate Athletic Department (ICA)
invites applications for a
Budget Analyst III
to supervise the day-to-day budget functions of the Intercollegiate Athletic Department (ICA). This position supervises the ICA game contracts, coordinates all internal and external reporting of the ICA, and provides organizational and accounting support to the ICA.
The individual assigned to this position supervises the business functions of the official campus visit program for the ICA, and provides general support for the Athletic Department in the absence of the Athletic Department CFO and the ICA Accounting Manager. The person in this position will also serve as the Student-Athlete Insurance Coordinator.
Essential duties and responsibilities assigned to the person in this role include the following:
• Assisting student-athletes with all insurance claims and billing
• Serving as the main liaison to medical providers and insurance providers
• Annual negotiation and bidding process to secure student-athlete insurance as the best value and service to the department
• Coordinate all benefits with the insurance provider.
Major functions of this position are listed below:
• Athletic Budget Operations:
o Supervise all budget operations
o Implement and maintain strategic and financial forecasting models for long term athletic visions
o Work with department leaders to maintain focus on goals established from those financial forecasts
o Create, maintain and present budget reports for selected sports and sectors within intercollegiate athletics on a monthly and annual basis
o Coordinate and assist in the development of the annual budget preparation process
o Review, monitor and analyze the reasonableness of budgetary request
o Initiate and coordinate all budget changes as needed and requested
o Prepare forecasts, projections, trends, revenue and cost analysis
o Assist with the tracking and recording appropriate expenses related to scholarship budgets
• ProCard Administration & Management:
o Supervise ProCard operations for assigned Procard users
o Review and approve all ProCard expenditures for assigned ProCard users
o Provides notification (verbal and/or written) to ProCard users about compliance related challenges
o Educates all ProCard users on University of Montana (UM), Board of Regents (BOR) and state of Montana rules regarding the appropriate use of ProCard
o Collaborate with the UM ProCard Administrator to ensure compliance with applicable rules and regulations
o Serve as resource to UM Business Services to ensuretimeliness in resolution of compliance related issues
• Coordinate Athletic Audit and Reporting:
o Coordinate all external reporting for ICA (including NCAA Agreed upon Procedures), annual financial audit, Big Sky Conference and athletic financials for the Commissioner of Higher Education (includes responsibility for submission and data verification)
o Assist external and internal auditors by researching and compiling prior year’s information, which will be utilized to complete current year’s audit
o Coordinate information requests from auditors with athletic business office staff
• Organizational and Accounting Support for ICA Business Office:
o Provide complex administrative support
o Serve as back-up for travel request approvals, payroll processing, travel voucher processing, and advances and reimbursements
o Reviewing invoices and claims
o Processing accounts payable payments
o Responsible for monthly, quarterly and year end analysis
o Tracks and controls ProCard activity
o Processing or paying bills
o Maintaining office supplies and equipment
o Review travel request for budgetary compliance
The individual assigned to this position also serves as the insurance coordinator for Intercollegiate Athletics (IA), and manages all daily operations of student athlete insurance program for all 16 departmental sports. The person occupying this role ensures that medical claims are properly submitted to the secondary athletic insurance plan, and coordinates the benefits between student athlete’s primary insurance plan and IA insurance plan. The person assigned to this position must communicate with the student-athlete and his or her parents, athletic trainers, sports medicine physicians, specialist physicians, primary care providers, coaches, and insurance plan representative.
Athletic Department employees and those University employees outside the Athletic Department with NCAA rules compliance responsibilities are subject at all times to NCAA Bylaws 10.1 and 11.1 regarding ethical conduct and the responsibility to positively contribute to a campus culture of NCAA rules compliance. Failure to conduct oneself as such will result in disciplinary or corrective action up to and including immediate discharge.
Required Skills
• Experience with and knowledge of financial forecasting models and goal-setting from those forecasts
• Working knowledge of budgeting principles and practices
• Thorough knowledge of basic accounting principles
• Demonstrated skill and ability to operate personal computers, related word processing, spreadsheet and database software
• Problem solving and decision-making skills that create equitable results
• Ability to independently manage multiple tasks to bring projects from beginning to completion on time
• Effective communication skills with the ability to establish and maintain effective working relationships
• Demonstrated knowledge of standard office practices and procedures, business English, grammar, spelling, composition and punctuation
• Knowledge of regulatory structures and how to work within them
• Ability to accurately evaluate the data within the framework of the applicable State and University of Montana regulations
• Ability to present complicated material in a concise and professional manner
• Ability to work independently, with little to no supervision
• Ability to professionally, effectively and efficiently problem solve
• Ability to search out resources and information
• Knowledge of audit practices and procedures
• Ability to be precise and accurate
• Ability to exercise an extremely strong attention to detail
• Thorough knowledge of various external reporting requirements, processes and procedures
• Knowledge of accounts payable and receivable processes and practices
• Knowledge of budgeting and financial planning principles and philosophies
• Ability to multi-task while remaining effective professionally
• Ability to communicate in a concise and clear way
• Ability to work effectively with a wide variety of people
• Ability to build productive working relationships with a varied constituency
• Strong interpersonal and organizational skills to work well in a fast-paced, team environment
• Highly developed organizational skills
• Knowledge of insurance industry standards
• Experience in upholding high standards of customer service
Minimum Required Experience
• The person assigned to this position should possess, at a minimum, a bachelor’s degree in a related field, as well as at least five (5) years of professional experience working in an accounting or budget analyst role within an Intercollegiate Athletic Department; or any combination of education and experience that would provide the competencies required to successfully discharge the essential duties assigned to this position
Preferred Qualifications
• Master's degree in a related field
• Ten (10) years of experience working in an accounting or budget analyst position within an Intercollegiate Athletic Department
• Three (3) years of experience in athletic administration (preferably at the NCAA Division I level)
• Working knowledge of the use of Banner
About the Intercollegiate Athletic Department and UM
In supporting and promoting **MEMBERS ONLY**SIGN UP NOW***. mission, Grizzly Athletics retains the trust and respect of alumni, fans and the State of Montana by graduating student athletes, striving for excellence and competing with integrity.
**MEMBERS ONLY**SIGN UP NOW***. is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always; partner with place; and proudly tell the UM story.
To learn more about **MEMBERS ONLY**SIGN UP NOW***., Missoula, and the State of Montana, please visit the links below.
• University of Montana
o Video: Mission First, People Always
o UM on YouTube
• City of Missoula
o Video: There's This Place
o Destination Missoula
o Missoula Area Chamber of Commerce
• The State of Montana
o Visit Montana
Position Details
Position Title: Budget Analyst III
Position Number: 129570
Department: Intercollegiate Athletics (ICA)
Work Schedule: Full Time 1.0 FTE
Salary: $22.503/hr Current employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan, email the Compensation Department.
Union Affiliation: Montana Federation of Public Employees (MFPE)
Probationary Period: Six months minimum
Benefits Include: Insurance package, mandatory retirement plan, and wellness program.
Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

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