Program Coordinator II School of Music

Profile

Campus-Only Recruitment
Only current UM Employees* are eligible.
*Open to all employee types including Temporary Staff and Student Employees.
The
School of Music
invites applications for a
Program Coordinator II
to join their team. This position serves as the primary liaison for the School of Music, representing the School in a wide variety of local, state, regional, and national venues; plays a key leadership role in School of Music college-level projects and programs; and is the lead for all School communications. This work encompasses all administrative operations of the school, collaborating with other UM departments/schools/colleges.
This person acts as a representative of the School of Music. Specific duties include, but are not limited to:
Greeting students, parents and others either in person, via telephone, or via email
Providing information to potential students, parents, high school teachers and counselors, other campus programs and School/University leadership
Providing clerical support for the director, faculty and staff
Generating, formatting, and maintaining reports, and providing more complex information to internal and external customers, including students, faculty and other staff as well as the public
Requesting rooms for courses and special events
Coordinating events, workshops, projects, conferences, and social media
Coordinating faculty evaluation process
Coordinating graduate school admission process
Overseeing room scheduling for the School of Music and other campus and non-campus classes and events
Serving as liaison for building maintenance, including but not limited to, work orders with Facilities Services, maintaining key codes for coded classrooms, updating lists for Grizcard swipe entry; locker maintenance; cleaning and updating corkboards; maintaining storage and archive room
Preparing letters and creating documents
Assisting in maintaining programmatic accreditation
Routine website management and maintenance
Maintaining Music main email
Updating programmatic forms
Overseeing work study students; supporting students
Maintaining building security (after-hours access, keys, etc.)
Assisting with new student orientation
Ordering of promotional material and supplies for the School
Coordinating the advising process for the School
Maintaining student files and upkeep of electronic documenting files
Maintaining office procedural manual and student handbook
Required Skills
Demonstrated knowledge of professional office practices and procedures; business English, spelling, composition and grammar, including the ability to write, edit and layout documents in a variety of formats suitable for the intended audience
Demonstrated interpersonal, public relations and communication skills including the ability to work with a diverse group of individuals at all levels in the UM organization
Ability to maintain and/or develop efficient processes that collect, interpret, manage, organize, assemble and maintain electronic and physical filing systems for the School of Music
Demonstrated skill and ability in the operation of personal computers and related word processing, spreadsheet and database software; must possess the ability to learn quickly and utilize new/proprietary software programs
Demonstrated skill and ability to operate standard office equipment: printers, copiers, fax machines, multi-line phone systems
Demonstrated organizational, time management and multi-tasking skills and ability to meet deadlines in a busy environment
Well-developed ability to produce timelines and meet stringent deadlines
Proven ability to set priorities, delegate tasks and pay close attention to detail
Ability to quickly familiarize oneself with university policies and procedures
Ability to synthesize and analyze complex information and discern trends for reporting purposes
Ability to multi-task, make good judgment and manage multiple projects concurrently
Ability to coordinate inter-departmental as well as intra-departmental operations and activities
Ability to take initiative, work independently and problem-solve
Minimum Required Experience
High School diploma and two (2) years or relevant work experience or an equivalent combination of education and experience.
Preferred Qualifications
Bachelor’s Degree
Experience in professional music environments
Knowledge of UM computer programs such as InfoGriz, UMDW, Banner, CyberBear, UM Scholarship Portal, room scheduling software
Working knowledge of Microsoft Office Suite
About the School of Music and UM
**MEMBERS ONLY**SIGN UP NOW***. transforms lives by providing a high-quality and accessible education and by generating world-class research and creative scholarship in an exceptional place. We integrate the liberal arts and sciences into undergraduate, graduate and professional studies to shape global citizens who are creative and agile learners committed to expanding the boundaries of knowledge and to building and sustaining diverse communities.
**MEMBERS ONLY**SIGN UP NOW***. is a unit of the Montana University System with over 10,000 students. It is located in Missoula, a culturally vibrant community of about 72,000, surrounded by mountain grandeur which was recently ranked in the “ top 20 best college towns with a population of less than 250,000
” by the American Institute for Economic Research and ranked 9th in Outside Magazine’s “ The 16 Greatest Places to Live in America” in 2014
. Many national publications recognize Missoula for its high quality of life
. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. **MEMBERS ONLY**SIGN UP NOW***. offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.
**MEMBERS ONLY**SIGN UP NOW***. is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action
: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always; partner with place; and proudly tell the UM story.
To learn more about **MEMBERS ONLY**SIGN UP NOW***., Missoula, and the State of Montana, please visit the links below.
University of Montana
Video: UM Lifestyles
University Highlights
Position Details
Position Title:
Program Coordinator II
Position Number:
058400
Department:
Music
Work Schedule:
Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year.
Salary:
$16.25/hr
Union Affiliation:
FOCUS-MFPE
Probationary Period:
Six months minimum
Benefits Include
Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.
Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference
Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References:
References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing:
Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility:
All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

Company info

Sign Up Now - EducationCrossing.com