Staff Assistant I Human Resources

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Staff Assistant I, Human Resources
Category:
Support Staff
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Department:
Human Resources
Locations:
Avon Park, FL
Posted:
Feb 13, 2023
Closes:
Open Until Filled
Type:
Full-time
Position ID:
159050
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About South Florida State College:
South Florida State College is an open-access, higher education institution dedicated to providing a learning-centered environment through quality programs, training, and services. Working in partnership with organizations and communities, the college provides leadership and a comprehensive range of opportunities for the educational, cultural, and economic development of the service district.
SFSC is proud to be tobacco-free.
Job Description:
Full-time, year-round position responsible for assisting and providing clerical support for the Human Resources staff.
Duties and Responsibilities:
Serves as receptionist for the Human Resources Department, assisting and directing applicants, employees, and other visitors.
Performs clerical functions for the Human Resources Department, including but not limited to: data entry, filing, copying, collating, answering telephone, processing of daily mail, etc.
Provides limited backup and clerical support to the Employee Benefits Specialist, including, but not limited to:
a. Assisting with annual open enrollment.
b. Maintaining and filing records as directed and in accordance with HIPAA guidelines.
c. Assisting with intake paperwork for Internal/Federal work studys.
Acts as backup for the Operation of the College Vehicle program, including but not limited to:
a. Requesting and copying required valid driver's license.
b. Submitting driving record requests via fax/email as required.
c. Revising and monitoring the approved driving list for expired licenses and outdated driving reports as necessary.
Provides limited backup for personnel specialists including but not limited to:
a. Scheduling applicant interviews.
b. Assisting with data entry, as needed.
c. Preparing quarterly wellness newsletter.
Serves as key operator for Building I network copier, including, but not limited to:
a. Monitoring and ordering supplies, and troubleshooting.
b. Recording monthly meter reading.
Assists in preparing and maintaining of new employee packets and FRS Information, as needed.
Schedules utilization of Building I conference room.
Reviews adjunct instructor letters of intent (LOIs), verifying course approval and personnel data. Identifies and assists in resolving any areas of concern.
Revises and maintains birthday list.
Assists in departmental projects, including but not limited to electronic scanning of data.
Maintains confidentiality of all personnel records and matters, including observing current HIPAA and FERPA guidelines, to ensure personal history information is protected. Limited access to Personal Health Information (PHI) when specifically authorized by the Director for Human Resources or Employee Benefits Specialist.
Contributes to unit planning, assessment, and college institutional effectiveness efforts.
Acts in accordance with College policies and procedures.
Performs other duties as assigned.
Requirements:
Educational:
High school diploma or equivalency preferred.
Experiential:
Clerical experience or an A.S. degree in Office Administration (or equivalent) preferred.
Other:
Proficient typing and computer word processing skills required. Experience using Microsoft Excel preferred. Strong interpersonal skills required.
Additional Information:
Classification:
Career Service, Level I
Reports To:
Coordinator, Human Resources Operations
Posting Date:
February 13, 2023
Starting Annual Salary Range:
$26,000 - $29,120 ($12.50 - $14.00 per hour)
Application Review Begins:
March 6 ,2023
SOUTH FLORIDA STATE COLLEGE IS AN EQUAL ACCESS/EQUAL OPPORTUNITY INSTITUTION
Applicants with disabilities who need assistance in the application or hiring process should ****, or send written request to:
South Florida State College
ATTN: Director, Human Resources
EA/EO & ADA Officer
600 West College Drive
Avon Park, FL 33825
Application Instructions:
To apply for this position please click the Apply Now button and complete the application process. Resumes are optional.
If you experience trouble with the application process, please click here
to contact the help desk.
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