Assistant Director of Graduate Admissions-Coordinator of Professional Development Institute Program

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Assistant Director of Graduate Admissions-Coordinator of Professional Development Institute Program
Category:
Administrators
Department:
Graduate/Professional Studies
Locations:
Worcester, MA
Posted:
Dec 16, 2021
Closes:
Open Until Filled
Type:
Full-time
Position ID:
140704
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About Assumption University:
Assumption University is a comprehensive, Catholic liberal arts institution sponsored by the Augustinians of the Assumption. We awaken in students a sense of wonder, discovery, and purpose, forming graduates known for their intellectual seriousness, thoughtful citizenship, and devotion to the common good. Our curricular and co-curricular programs provide students with an education that shapes their souls, forms them intellectually, and prepares them for meaningful careers. We are a diverse community that welcomes different points of view and embraces all who share our mission. Enlivened by the Catholic affirmation of the harmony of faith and reason and by the pursuit of the truth in the company of friends, an Assumption education transforms the minds and hearts of students. An Equal Opportunity Employer. Assumption favors diversity, ecumenically welcomes all who share its goals, and strongly encourages applicants from underrepresented racial minorities to apply.
Job Description:
BASIC PURPOSE: Provides graduate recruitment and marketing support for Graduate Studies and coordinates Professional Development Institute programs.
ACCOUNTABILITIES:
Graduate Admissions Responsibilities:
1. Answer phone calls, emails and coordinate general inquiry management for prospective students.
2. Provide assistance to inquiries, applicants, accepted and deposited students with the goal of recruiting qualified students
3. Track and record communications with prospective students by phone, email, and direct mail to address requests for information, guidance on application completion, and other concerns.
4. Collaborate with program directors on related recruitment efforts and promotional activities.
5. Plan and coordinate graduate admission events.
6. Provide marketing support for graduate admissions, including assisting with email marketing, managing website updates, coordinating with printers and designers, and updating and maintaining project trackers.
7. Represent the school at career events, college fairs, conferences, and other recruiting activities
8. Work independently and is capable of multi-tasking when handling a variety of responsibilities.
9. Identify and resolve problems with appropriate actions. Research, collect and analyze information.
10. Complete assigned projects in a timely manner.
11. Maintain confidentiality on issues in the office.
12. Participate in various meetings, councils, task forces, and committees.
13. Perform other related tasks as assigned or requested.
Professional Development Institute program coordinator responsibilities:
Work with program directors to create, plan, develop, implement, and promote Professional Development Institute programs and events
Operations and Facilities
* Coordinate the reserving of space and the physical setup for institute events
* Manage the set-up of reservation software and all communications to registrants pre and post event
Event Support
* Provide on-site and pre-event support to program directors
* Communicate effectively with presenters and vendors
* Attend events as necessary to ensure on site success
Social Media, Digital and Print Marketing -
* Contribute to the design and upkeep of the institute webpages
* Work with the program directors on the creation of brochures and marketing materials
* Manage the outreach to target lists of potential attendees
* Work to grow the target audiences
* Create and send institute marketing materials via mail, email, text, etc.
Requirements:
QUALIFICATIONS:
* Must be willing to contribute actively to the mission of the University as well as show respect for the Catholic and Assumptionist identity of Assumption University.
* Bachelor's degree is required.
* At least 3 years prior experience in an educational environment with emphasis on admissions.
* Proficiency in web development and design platforms (Adobe Creative Suite Applications) as well as knowledge of web scripting and design standards required.
* Must have a valid driver's license
* Willingness to travel and availability for night and weekend work.
* Must have excellent public speaking, interpersonal and written communication skills and exceptional critical decision-making ability.
* Must be able to manage multiple ongoing projects and responsibilities.
* Strong quantitative and analytical ability required.
* Self motivated, organized and willing to work both independently and as part of a team in supporting the enrollment goals of the Graduate Studies, Professional Development Institute, Admissions and Financial Aid Offices.
* Ability to anticipate and embrace change; demonstrate willingness to achieve, acquire, and utilize new skills and challenging tasks; and is flexible in changing conditions.
* Must have strong computer skills including proficiency in Microsoft Office (Word, Excel, Access, PowerPoint).
Additional Information:
SCOPE:
* Interacts on a daily basis with prospective students
PHYSICAL DEMANDS: The physical demands listed are typical of those an employee must meet to successfully perform the essential duties of this job. We may make reasonable accommodations to enable individuals with disabilities to perform those duties. While performing the duties of this job, the employee is regularly required to talk, see, hear, read, write, walk, sit, stand, stoop, kneel or bend; reach with hands and arms; use office equipment such as computer, telephone, calculator, and fax machine. The employee must occasionally lift and/or move up to 25 pounds.
MENTAL DEMANDS: The mental demands described are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Examples of mental demands include reading (documents), detailed work, confidentiality, language, math, reasoning, oral communications, written communications, customer contact, multiple concurrent tasks, constant interruptions, and performing calculations when necessary.
Application Instructions:
Please be sure to submit your cover letter addressing qualifications for this position along with your resume.
Thank you

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