Company name
Burlington School District
Location
Burlington, VT, United States
Employment Type
Full-Time
Industry
Administrative, Education, Entry Level
Posted on
Jun 21, 2022
Profile
Registrar / Administrative Assistant
Burlington High School
Job Summary
Burlington High School (BHS) is seeking a dynamic person with excellent collaborative skills to serve as Registrar of Burlington High School.
Description
As a member of the Counseling Department at BHS, you seek to turn challenges into high quality service experiences. You are a collaborative problem solver and constantly seek to perform your job professionally and strive to help others and seek solutions at all times.
This position entails interfacing directly with families over the phone, through email, and in person regarding transcripts, grades, transfers, school choice, and a number of other functions specific to the Registrar office. This person must be able to collaborate and work on a team with the Administrative Assistant of Counseling, all Counselors, the Data Manager, and the Attendance Coordinator and Office Manager daily.
Key Qualifications
High quality customer service skills and professionalism. Ability to follow through on duties and assignments
Demonstrated proficiency with technology and the ability to quickly learn new systems and functions
Experience in educational software Student Management Systems (SMS / SIS) preferred i.e., PowerSchool, Naviance, etc.
Highly organized
Fluency / aptitude with Microsoft Office, Google Apps
Excellent written and oral communication skills
Ability to multi-task in a fast paced environment
High aptitude for problem solving, team, and independent work
Uses discretion when handling confidential / sensitive information
Seeks out ways to streamline / improve workflow, process and job functions within their department as well as throughout the school as a whole
Primary Requirements:
Fulfill Registrar duties for Burlington High School including but not limited to:
Data Management System
Serve as one of the main school coordinators of the student data management system (PowerSchool). Input student data and maintain accurate records.
Establish and maintain automated records and files; generate and distribute computerized reports related to the master schedule and student information
Scheduling and Grading
Coordinate, execute, and oversee course registration process within BHS in tandem with the Data Manager
Work with teachers to resolve grading issues / problems
Work closely with various student support services
Build close relationships with sending school Registrars and / or guidance counselors as needed
Coordinate transcripts dissemination, including use of Parchment if needed
Perform grade changes, add new credits/grades, etc as needed.
Enrollment
Request and evaluate records and transcripts for new applications
Assist as assigned / needed with coordination of New Student Orientation along with prospective student visits and tours
Process new enrollments and student withdrawals, including documentation, school records, School Choice, etc.
Assist in enrollment in various Tech Centers, VTVLC, Dual Enrollment courses, etc. as needed
Programs and Events
Assist with coordination of annual awards functions and graduation
Overall coordination of final graduate list - ensuring that names are correct, spelling is correct, and order is correct
Ordering diplomas for all graduates
Assisting with awards night as needed, including but not limited to printing, organizing, and stuffing awards, coordination of awards with presenters, and any other tasks as deemed necessary by Office Manager and Administrative Assistant of Counseling
Additional Administrative Support
Compose and type a variety of forms, letters, lists, applications and certificates; duplicate and distribute materials as necessary
Perform complex clerical and statistical recordkeeping duties in the evaluation, preparation, modification and maintenance of scholastic records and online databases
Serve as backup to Counseling Administrative Assistant and actively seek to cross-train on functions such as Powerschool attendance entry, door monitoring, answering phones, etc.
Perform regular administrative assistant functions as needed for Counseling Department and Front Office when coverage is needed
Update Counseling page on the BHS website
Serve as a liaison with students, faculty, staff, parents, colleges, alumni and other internal/external constituency, present information, process special requests, investigate and resolve problems
Perform other related specialized technical duties as assigned
Coordinate duties for multiple members of the Office Team and programs as assigned
Build efficient and effective responsiveness into existing operations, and help define new operational strategies and efficiencies
Lead and manage small projects as requested
Organize and coordinate meetings and events as assigned
Other duties as assigned
Position Type:
Full-time
Positions Available:
1
Equal Opportunity Employer
Burlington School District is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation or disability, as defined and required by state and federal laws. Minority candidates are encouraged to apply.
Job Requirements
No experience required
Contact Information
Christopher Celotto
150 Colchester Ave
Burlington, Vermont 05401
Phone:
802-865-5332
Email:
ccelotto@bsdvt.org
Learn more online at http://www.SchoolSpring.com/job?3939830
Company info
Burlington School District
Christopher Celotto
Phone : 802-865-5332