Administrative Assistant to the Dean 11 months

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Position ID:
163344
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About **MEMBERS ONLY**SIGN UP NOW***.:
Founded in 1891, **MEMBERS ONLY**SIGN UP NOW***. has a long and distinguished history in Christian higher education. Located just minutes from downtown Seattle, SPU seeks to be a premier Christian University fully committed to engaging the culture and changing the world by graduating people of competence and character, becoming people of wisdom, and modeling grace-filled community. **MEMBERS ONLY**SIGN UP NOW***. seeks applicants committed to its Christian mission.
Diversity Statement
As part of our mission of cultural engagement, SPU is committed to building an excellent and diverse staff and faculty. Diversity is an ethos that is inseparable from our Christian faith. At SPU, we recognize diversity as a basic feature of God's creation and a core theme of the gospel. At the heart of our mission-centered commitment to becoming a more diverse community is a desire to represent the breadth of God's kingdom more fully.
We strive to become a workplace of choice and to recruit, develop, and retain faculty and staff who can embrace, value, and engage differences with humility and care. We invite you to join us on our journey by starting a career at SPU! Learn more about SPU's commitment to diversity
and opportunities
for our employees to deepen their capacity to serve our increasingly diverse student body.
**MEMBERS ONLY**SIGN UP NOW***. provides reasonable accommodation to applicants. If you need a reasonable accommodation for any portion of the application or hiring process please ****, or email ****
. Notification must be given at least five (5) working days before the accommodation is needed.
Job Description:
General Summary:
Report directly to the Dean; provides administrative support to ensure efficient operation for the Dean's office. Responsible for the smooth operation of the day-to-day business of all aspects of the School of Education by providing management and supervision for non-exempt office support staff, coordination of major SOE events, and collaboration with cross-campus departments.
Job Duties Include:
Provide confidential administrative support to the School of Education Dean. Write and distribute email, correspondence memos, letters and forms. Track faculty review and promotion schedules. Develop and maintain filing systems. Attend Administrative Team meetings and take minutes. Update and maintain office policies and procedures. Coordinate travel details for conferences and off-campus meetings.
Coordinate the Dean's calendar and School of Education department calendars. Schedule and support School of Education committee meetings and campus events, including: SOE Retreat, Christmas event, quarterly pop-up socials; receptions, and other events as needed. Attend quarterly Deans' Administrative Support Staff meetings, volunteer for high events (graduate, undergraduate commencement), and provide support for Faculty in-service meetings.
Support faculty, adjunct faculty and staff hiring processes. Coordinate interview and travel schedules. Provide support to new employees to assist with access to campus systems including keys, mailbox, SOE Matthew and SharePoint. Update SOE group distribution list as needed. Update Adjunct Faculty Handbook annually.
Supervise graduate assistants and student workers. Includes hiring, coordinating work schedules, assigning and overseeing projects, submitting hours/payroll.
Coordinate monthly EdTalk events. Contact speaker to request items, collaborate with University Communications on email invitation; collect updated email address lists from various departments.
Collaborate with the budget office on bookkeeping projects. Reconcile monthly p-card statement.
Support School of Education as BEC (Building Emergency Coordinator). Attend training sessions for evacuation drills and lockdown protocols. Serve as designated Power User for SOE.
Requirements:
AA, AS degree or equivalent. Bachelor's degree, a plus.
Two years assisting upper level management personnel and/or executives. Two years supervory experience.
Strong interpersonal skills, including ability to resolve disputes; able to complete multiple tasks simultaneously.
Proficeint with Microsoft Office suite, inlcuding Word, Outlook, and Excel.
Additional Information:
Position will remain open until filled.
Position start date August 1. This is
a full time position for 11 months a year, July's off.
Salary: $23.50 per hour
This is a full time position with excellent benefits. SPU pays the employee premium for medical, dental, and vision insurance. SPU makes contributions to an employee HSA account and to a retirement account. Tuition discount program available for the employee and qualified immediate family members.
Application Instructions:
Please submit a cover letter and resume along with the online application.

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