Executive Assistant and Project Specialist to the Vice Provost for Institutional Effectiveness and Strategic Analytics 511036

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Job Description
Description:
Job Summary
Reporting to the Vice Provost for Institutional Effectiveness and Strategic Analytics (IESA), the Executive Assistant and Project Specialist will support the vision and mission of IESA related to academic, evaluation, and research activities to promote institutional effectiveness. This position will organize and perform a variety of complex administrative duties in direct support of the Vice Provost and IESA at-large. Will oversee the day-to-day business operations for the IESA office including managing internal and external processes of the office.
This role will perform duties independently and under limited supervision to achieve specified outcomes. This position provides administrative and analytical support as well as oversees special projects from conception to completion as well as support other projects in the unit that promotes positive and successful outcomes. Must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion, maintain a realistic balance among multiple priorities, routinely interface with a wide variety of stakeholders, and meets deadlines successfully.
The incumbent is responsible for understanding and maintaining the IESA unit budget as well as makes decisions and handles issues using discretion. The incumbent must work collaboratively and effectively to establish and maintain working relationships within a diverse environment and is committed to creating an inclusive environment for all employees.
Key Responsibilities
Serve as the prime contact for the IESA unit. May manage relationships with outside entities or agencies and manage sensitive information and situations in consultation with the VPIESA
Manages and coordinates the logistics for meeting preparation and follow-up assignments. Provides support in ensuring the Vice Provost's time is utilized efficiently and effectively by monitoring activities and calendar
Manages and coordinates sensitive administrative tasks associated with human resources issues and personnel transactions
Strategically develops the scope of work in consultation with VPIESA or appropriate personnel for any given project and integrate goals and deliverables with corresponding metrics for analysis and/or assessment
Knowledge, Skills & Abilities
Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations
Ability to effectively present ideas and concepts in written or presentation format
Excellent written and oral communication skills
Ability to work with individuals at all levels in the organization and strong relationship building skills
Ability to investigate and analyze problems having broad administrative impact
Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods
Ability to research, develop, and adapt resources that create timely and efficient workflow
Ability to investigate and analyze problems having broad administrative impact
Required Qualifications
A bachelor's degree and/or equivalent training
Four years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs
Preferred Qualifications
Master's Degree in public or business administration, management, change management or organizational leadership, education, social sciences, or other related fields
Five or more years of progressive experience as an administrative assistant/analyst
Experience in project and/or change management; analytics, research, data presentation; marketing/design
Experience organizing projects from start to completion or take over a project with the ability to efficiently problem solve that leads to a successful project launch
Experience in successful team oriented collaborations and/or projects. Experience in addressing conflict resolutions through a social justice framework
Compensation
Classification: Administrative Analyst/Specialist - Exempt II
Anticipated Hiring Range: $5,790/month - $6,250/month
CSU Salary Range: $4,693/month - $8,489/month
San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary
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