Gift Processor

Profile

02/21/2022
Category:
Development and Fundraising
Classification Title:
Administrative Support Specialist-OSP
Location
Boone, NC
Job Category:
6
Position Number:
057291
Department:
Director of Advancement Services - 520020
Description of University
**MEMBERS ONLY**SIGN UP NOW***., in North Carolina's Blue Ridge Mountains, prepares students to lead purposeful lives as global citizens who understand and engage their responsibilities in creating a sustainable future for all. The transformational Appalachian experience promotes a spirit of inclusion that brings people together in inspiring ways to acquire and create knowledge, to grow holistically, to act with passion and determination, and embrace diversity and difference. As one of 17 campuses in the University of North Carolina system, Appalachian enrolls about 20,000 students, has a low student-to-faculty ratio and offers more than 150 undergraduate and graduate majors.
Minimum Qualifications
Graduation from high school and one year of related office experience; or an equivalent combination of education and experience. 
Diplomas or degrees must be received from appropriately accredited institutions.
Special Note: This is a generalized representation of positions in this class and is not intended to reflect essential functions per
ADA
. Examples of competencies are typical of the majority of positions, but may not be applicable to all positions.
Essential Job Functions
The Gift Processor
works with the Gift Processing Manager to accurately post gifts and pledges to the
ASU
Foundation in Banner Advancement. 
Responsibilities include: 
Charging credit cards, setting up recurring credit card charges, and pulling online giving reports to post gifts to Banner. 
Assists with preparing the daily deposit and reconciling Banner totals. 
Prepare daily receipts, assist with gift audits, pledge reminder processing, departmental records management, archiving, and answer donor and development staff questions. 
Assist with updating biographic information on 320,000 records of alumni, parents, businesses, and friends of the university in Banner Advancement. 
Assists with the parent load process, duplicate record clean-up, and other data projects as necessary.
Primary backup for the Gift Processing Manager in times of absence, including handling phone and email correspondence, processing matching gifts, hosting training sessions for new employees, and supervision of student workers. 
Other general clerical office tasks.
Knowledge, Skills, & Abilities Required for this Position
Significant knowledge of office procedures and practices.
Must possess excellent verbal and written skills.
Strong interpersonal and problem-solving skills.
Ability to work independently, organize and prioritize workflow in order to meet various deadlines, and be able to work effectively within a team setting with multiple staff and personalities.
Position requires a high degree of accuracy, attention to detail, and organization skills.
Strong computer skills and proficiency in Microsoft Word and Excel. 
Ability to learn and interpret policies and procedures, manage multiple projects and meet deadlines. Individual needs to understand the
IRS
rules for charitable giving and
UNC
records retention policies.
The nature of this position (receiving cash/checks, assisting with deposit preparation, preparing tax receipts, etc.) requires the individual to work in the office
to be able to complete the necessary job tasks.  
Preferred Qualifications
Above-average computer and keyboarding skills, advanced experience with Microsoft Office software, and experience working with Banner Advancement. 
Type of Position:
Permanent Full-Time
Staff/Non-Faculty:
Staff/Non-Faculty
Appointment Type:
1.0
Work Schedule/Hours
Normal working hours are Mon-Fri, 8:00-5:00 pm; however, if the need arises for an irregular schedule to support the activities of the Division, this position will either work overtime or change their schedule as needed.  
This position requires the individual to work in the office to complete the necessary job tasks.  
Number of Hours Per Week:
40
Number of Months Per Year:
12
Mandatory Staff:
No
Physical Demands of Position
This position must endure many hours sitting in front of a computer.
Overall Competency Level
Advanced
Anticipated Hiring Range
$33,800-$41,552
Required Functional Competencies to Successfully Perform Job Duties.
Information/Records Administration:  Performs research, data collection and analysis of information, and report writing. Utilizes, reconciles, and manipulates data from different internal and external software systems. Applies an in-depth knowledge of a variety of complex processes and procedures.
Communication-Verbal:  Presents ideas in a clear, concise, organized manner. Explains and interprets programs, policies and procedures to meet the specific needs of staff and clients. Advises program staff/clients in all matters related to program operations.
Knowledge-Program:  Program knowledge includes acceptable interpretations, applications, and allowable exceptions of written policies and procedures Requires knowledge of organizational structure, functions, and services, programs, office procedures and practices.
Office Technology:  Selects, understands and fully applies a variety of features in software programs, databases, information systems, and specialized equipment.
Posting Date:
02/18/2022
Closing Date
03/06/2022
Competency Level Statement
If no applicants apply who meet the required competencies, then management may consider other applicants at a lower competency level.
Special Instructions to Applicants
Please attach required documents: Cover Letter and Resume.  
List a minimum of 3 professional references on the application.
Search Chair Name
James Hayes
Search Chair Email
****
Disability Accommodation Information
Individuals with disabilities may request accommodations in the application process by contacting Maranda Maxey, Director &
ADA
/504 Coordinator, at 828-262-3056 or ****
Applicant Pool Preference
External (Post on the Web)
AA/EEO Statement
**MEMBERS ONLY**SIGN UP NOW***. is an Affirmative Action/Equal Opportunity Employer. The University does not discriminate in access to its educational programs and activities, or with respect to hiring or the terms and conditions of employment, on the basis of race, color, national origin, religion, sex, gender identity and expression, political affiliation, age, disability, veteran status, genetic information or sexual orientation.
Important Contacts:
Director of Human Resources/
EEO
Officer
Office of Human Resources
330 University Hall Dr.
Boone, NC 28608
(828) 262-3187
****
Office of Title IX Compliance
123 I.G. Greer Hall
Boone, NC 28608
(828) 262-2144
****
ADA
/504 Coordinator & Office of Disability Resources Director
Office of Disability Resources
224 Joyce Lawrence Lane/Suite 112 Anne Belk Hall
Boone, NC 28608
(828) 262-3056
****
Diversity and Inclusion at Appalachian
We at **MEMBERS ONLY**SIGN UP NOW***. are committed to diversity, equity, and inclusive excellence both locally and globally.
We understand that the successful implementation of diversity, equity, and inclusive excellence is the responsibility of the entire university community, including alumni and official university governing bodies. A diverse campus community supports an influx of broad and distinct ideas that increase learning opportunities and strengthen the impact of our community as we work collectively to achieve a just experience for all.
We actively encourage, support, and promote a global mindset and an equitable environment where all will know that they belong and are safe to express their culture, identity, values, ideas, opinions, and creativity. We are committed to creating a culture of equity opportunity for all, one that has an expectation of fairness, justice, and equity-minded practice at all levels of the university community.
Background Check Statement
Any offer of employment to a successful candidate will be conditioned upon the University's receipt of a satisfactory criminal background report.
Eligibility for Employment
Proper documentation of identity and eligibility for employment will be required before the hiring process can be completed.
Quick Link
****Posting Number
201501807P
**MEMBERS ONLY**SIGN UP NOW***. is an Affirmative Action/Equal Opportunity Employer. The University does not discriminate in access to its educational programs and activities, or with respect to hiring or the terms and conditions of employment, on the basis of race, color, national origin, religion, sex, gender identity and expression, political affiliation, age, disability, veteran status, genetic information or sexual orientation.

Important Contacts:

Director of Human Resources/
EEO
Officer
Office of Human Resources
330 University Hall Dr.
Boone, NC 28608
(828) 262-3187
****

Office of Title IX Compliance
123 I.G. Greer Hall
Boone, NC 28608
(828) 262-2144
****
ADA
/504 Coordinator & Office of Disability Resources Director
Office of Disability Resources
224 Joyce Lawrence Lane/Suite 112 Anne Belk Hall
Boone, NC 28608
(828) 262-3056
****
Apply on Institution's Website
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