Part-Time Assistant Education and Training Fund ETF Corporate and Community Education

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Part-Time Assistant, Education and Training Fund (ETF), Corporate and Community Education
Category:
Part-time Positions
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Department:
Corporate & Community Education
Locations:
Canton, MA
Posted:
Jun 12, 2023
Closes:
Jun 20, 2023 - 11:59 PM EDT
Type:
Part-time
Position ID:
163372
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About **MEMBERS ONLY**SIGN UP NOW***.:
We at **MEMBERS ONLY**SIGN UP NOW***. pride ourselves in our tradition of excellence and in our historic mission of accepting all who desire to learn. Massasoit currently offers 41 associate degree programs in arts, sciences, and applied sciences and 24 certificates. The College also offers non-credit workforce development certificates; corporate training courses; adult basic education; personal enrichment classes; and Early College programs for high school students.
Students of color make up roughly half of all students enrolled and more than half of all Massasoit students are first generation to attend college. More than 900 students graduate from Massasoit with an associate degree or certificate each year.
Brockton, Massachusetts, home of Massasoit's largest campus, prides itself on its diversity of cultures and is home to approximately 95,000 residents. In addition, the college has a campus in Canton, a satellite location in Middleborough, and annually serves students from more than 35 cities and towns in Southeastern Massachusetts. Massasoit is one of the largest community colleges in the state.
**MEMBERS ONLY**SIGN UP NOW***. is an affirmative action/equal opportunity employer who is committed to increasing diversity across all levels of the college. Candidates who believe they can contribute to this value are strongly encouraged to apply.
Job Description:
The part-time ETF Assistant reports to the Associate Dean of Corporate Education and will work closely with Corporate and Community Education (CCE) staff to ensure successful program implementation, including effective student and faculty recruitment and support, as well as completion of other program financial and administrative tasks. The part-time ETF Assistant will also assist with other CCE programming as needed.
Responsibilities and Duties:
Assists in carrying out the Division's operational responsibilities and special projects, including but not limited to: word processing, proofreading, operating office equipment, scheduling meetings and conferences, receiving and distributing voicemail messages, emails, and mail
Receives and screens visitors, emails, and telephone calls; responds to or refers inquiries to appropriate staff
Prepares correspondence, reports, and/or memoranda for the divisional staff as needed
Prepares instructor contracts and/or requisitions in collaboration with division staff and follows all internal processes to ensure timely hiring
Coordinates logistics of onsite and remote trainings, ensuing instructors and employer partners have requisite space reserved, remote class links, materials, etc.
Coordinates and tracks invoicing with the business office for billing
Formats course schedules and distributes to internal and external parties as needed
Develops and maintains files, records, and databases, including programmatic, course, and instructor materials
Makes updates to divisional Webpages, as directed
Properly handles confidential materials and information
Performs related work as assigned by supervisor
Requirements:
Minimum of at least two years full-time or equivalent part-time experience in a fast-paced office setting with duties including one or more of the following functions: purchasing, accounting, records management, customer service
OR
An Associate's or higher degree*
*Completed courses toward such a degree will be prorated on the basis of the proportion of the completed degree requirements
Preferred Qualifications:
Minimum of 3 years of experience in a fast-paced, high-traffic office environment
Proficiency with Microsoft Word, Excel, PowerPoint and Outlook
Demonstrated ability to work independently
Exceptional organizational skills and planning ability
Demonstrated ability to manage multiple projects simultaneously
Sound decision-making and judgment with good critical thinking skills
Demonstrated attention to detail
Excellent verbal and written communication skills
Excellent customer service skills
Knowledge of and usage of Banner, Interview Exchange, Self-Service Time and Attendance systems
Knowledge of Canvas Learning Management System
Experience working in higher education, preferably in a community college
Ability to work constructively with diverse workforce and student population
Applicants who do not meet the qualifications as stated above are encouraged to put in writing precisely how their background and experience have prepared them with the equivalent combination of education, training, and experience required for the responsibilities of this position.
Additional Information:
Position Status: Part-time, Non-benefited position
This position is funded through FY 2024 and is subject to state appropriation.
Hours: Up to 18 hours/week (Not to exceed 936 hours annually), Monday-Friday, with occasional nights and weekends as needed
Salary: $20.00 per hour
Worksite: Canton Campus
Deadline to Apply
: June 20, 2023
Application Instructions:
A cover letter and resume are required, please apply online. Resumes will NOT be considered without an accompanying cover letter.
Please Note
: Faxed, emailed, or mailed in resumes and/or materials will NOT be accepted. Due to the high volume of applications we receive, we are unable to provide individual feedback on application statuses. Please refrain from contacting the hiring manager and/or hiring department via phone, email, fax, mail, third person party or vendor and in person. Failure to comply, may result in application withdrawal.
**MEMBERS ONLY**SIGN UP NOW***. is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the Title IX and Compliance Officer, Amee Synnott, 508-588-9100, x1304, Brockton Campus, Administration Building, Room 219, ****, or the Dean of Students & Deputy Title IX Coordinator, Jessica Correia, 508-588-9100, x1402, Brockton Campus, Student Center, Room 208A, ****, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.

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