Financial Aid/EOPS Programs Analyst

Profile

02/20/2022
Category:
Financial Aid
Salary:
See Position Description
Location:
Napa, CA
Job Type:
Classified (Full-time)
Department:
Financial Aid/EOPS/Pre-College TRIO Programs
Job Number:
2021-00037
DESCRIPTION
**MEMBERS ONLY**SIGN UP NOW***. is seeking a Financial Aid/EOPS Programs Analyst in the Financial Aid Office.   Financial Aid/EOPS programs promote student access and success by providing academic support and financial assistance to eligible students who want to pursue higher education.   Programs include Financial Aid, EOPS, CARE, CalWORKs, Veterans Services, Foster Youth, Scholarships, and Educational Talent Search (TRIO). 
The incumbent in this position will be assisting the Senior Dean of Financial Aid/EOPS/Veterans/Pre-College TRIO Programs in performing the operational duties of the Financial Aid/EOPS/Veterans Department in accordance with Federal, State, and College policies, guidelines, and laws; performing technical duties to assure eligible students receive available educational services; performing complex accounting functions for multiple programs; preparing state categorical and federally mandated program and budget reports; serving as liaison with scholarship software developers and users; overseeing and monitoring scholarship policies and procedures; serving as a liaison while providing specialized information and technical assistance to faculty, staff, auditors, and outside agencies relating to programs in the Financial Aid/EOPS/Veterans Department.   
This job reports to the Senior Dean of Financial Aid/EOPS/Veterans/Pre-College TRIO Programs. 
This is a full-time, 12-months-per-year, classified position. The salary has an appropriate placement on range 25 of the current Classified Salary Schedule. The starting salary range is $5,179 to $5,995/month, with future steps up to $7,286/month. Placement is made based on experience. The college offers a fringe benefit package including medical, dental, vision, disability and life insurance, employee assistance program, and public employee retirement system membership.
DUTIES AND RESPONSIBILITIES
Essential Functions
Acts as liaison and resource (e.g. CCC Chancellor's Office, Dean, U.S. Department of Education, other colleges, independent auditors, **MEMBERS ONLY**SIGN UP NOW***. Foundation, faculty, staff, outside agencies, etc.) for the purpose of providing high-level administrative support, responding to questions and concerns regarding submitted program plans and reporting requirements, and ensuring effective program operation and regulatory compliance.
Analyzes and reviews budgetary and financial data for the purpose of reviewing records for accuracy, resolving discrepancies, compiling mandated reports, and ensuring data integrity from across multiple functional areas.
Assists with financial aid processes within the student information system (e.g. configures software, web grants, account for students, student disbursements, etc.) for the purpose of meeting financial aid requirements while complying with established guidelines.
Attends a variety of trainings, conferences, and webinars (e.g. federal/state trainings and conferences, staff meetings, regional meetings, etc.) for the purpose of communicating and/or receiving important information and updates regarding or involving Financial Aid/EOPS programs.
Compiles, reviews, and updates data for Gainful Employment (GE) programs for the purpose of reporting student data and providing program disclosures as mandated by the federal government.
Coordinates financial aid program functions and their operating procedures (e.g. scholarship processes, federal cash management requirements, audit information, Title IV fund reports, etc.) for the purpose of providing services within established timelines and ensuring compliance with all regulatory and/or grant funded guidelines.
Facilitates a variety of meetings and workshops on and off campus (e.g. GE program regulatory updates, scholarship meetings, work group meetings, etc.) for the purpose of communicating and/or receiving important information regarding Financial Aid/EOPS programs.
Maintains a variety of manual and electronic files and/or records (e.g. scholarship database and awards, bookstore advance authorizations, outside scholarships, work study development, budget planning, tracking and reporting databases, applications, etc.) for the purpose of providing up-to-date references and complying with regulatory requirements and established guidelines.
Oversees scholarship program functions (e.g. updates, publishes and maintains the online student scholarship application, coordinates training, assists with planning annual awards ceremony, prepares check requests for scholarships, completes cash flow, selection process reporting, maintains database, develops processes, etc.) for the purpose of assisting with ensuring scholarship management programs meet administrative guidelines, timelines and regulations.
Oversees budget planning and development for the multiple categorical and federal funding programs in the Financial Aid/EOPS/Veterans Department for the purpose of monitoring and evaluating expenditures for appropriate spending and Maintenance of Effort (MOE) requirements.
Performs complex accounting functions (e.g. examining and analyzing department financial records, maintaining complex budget worksheets, monitoring program expenditures, processing journal entries, reconciling transactions, etc.) for the purpose of ensuring state and federal regulatory requirements and MOE requirements are met for each program.
Prepares and evaluates a wide variety of complex reports and written materials (e.g. financial reports, wage and expenditure reports, journal entries, state categorical funding matrixes, grant applications, GE programs disclosure data, scholarships, etc.) for the purpose of meeting compliance and regulatory requirements for fund utilization and budget maintenance.
Represents Program Coordinator(s) or Senior Dean in their absence at campus, local and regional meetings for the purpose of conveying and/or gathering information for dissemination to the appropriate staff.
Researches a variety of topics (e.g. new federal or state regulations, trends in student demographics, software products, etc.) for the purpose of staying abreast of updated or new program regulations and recommending changes/modifications to the Senior Dean.
Trains and delegates tasks to department employees and work study students for the purpose of ensuring the department remains in compliance with all mandatory policies and regulations.
Verifies student eligibility for scholarships and other programs (e.g. bookstore advance authorizations, work study scholarships, etc.) for the purpose of providing greater opportunities for students and ensuring compliance with all mandatory regulations and guidelines.
Other Functions
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
JOB REQUIREMENTS
Minimum Qualifications
Skills, Knowledge and Abilities
SKILLS
are required to perform multiple, highly complex, technical tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: analyzing budgets; applying job-related codes, regulations and laws; auditing financial reports; classifying data and/or information; distributing funds; conducting financial transactions; conducting meetings; estimating required resources; operating standard office equipment and office technology; performing accounting  procedures; performing advanced bookkeeping procedures; planning and managing projects; preparing and maintaining accurate records; and using standard office software application and proprietary software applications. 
KNOWLEDGE
is required to perform advanced math; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: accounting/bookkeeping principles; business telephone etiquette; cost/fund accounting; in-depth knowledge of job-related codes/laws/rules/regulations/policies; knowledge of community resources; office equipment and technology; and recordkeeping and record retention practices. 
ABILITY
is required to schedule a number of activities, meetings, and/or events; often gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize specific, job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: working in a high stress environment; interacting calmly with highly emotional faculty, staff and students/parents; accuracy and attention to detail; adapting to changing work priorities; analyzing issues and determining appropriate course of action; communicating with persons of diverse backgrounds; maintaining confidentiality; meeting deadlines and schedules; multitasking; working extended hours and some overnight travel required; working with detailed information/data; working with frequent interruptions; and demonstrated sensitivity to an understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic background of community college students, faculty, and staff.
Responsibility:
Responsibilities include: working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; monitoring budget expenditures. Utilization of significant resources from other work units is routinely required to perform the job's functions. There is a continual opportunity to significantly impact the organization's services.
Work Environment:
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing.  This job is performed in a generally clean and healthy environment.
Experience:
Five (5) years of job-related experience within a specialized field.
Education:
Bachelor's degree in job-related area.
Equivalency:
Community college and/or vocational school degree with study in job-related area and seven (7) years of job related experience.
Clearances:
Criminal Background Clearance
Tuberculosis Clearance
COVID-19 Vaccination Clearance ( click here
for more information)
Title 8, USC, Section 1324-A requires verification of eligibility for employment in the United States.
Desirable Qualifications
Experience with CA Community College categorical program funding, budget planning, maintenance of effort tracking, compliance and reporting;
Experience working with federal and state financial aid programs;
Accounting experience in a public agency;
Experience and proficiency with Microsoft Word, Excel, Outlook and Ellucian Colleague or similar ERP databases;
Bachelor's degree in Finance or Accounting.
APPLICATION PROCEDURE
A.  Applicants must complete the online application through GovernmentJobs.com.  All elements of the application, including supplemental questions, must be submitted in order for the application to be considered complete.
Internal applicants are still required to submit a complete application packet for this position.  This includes submission of transcripts and all other required application materials.
B.  Applicants must attach the following to complete the application process:
A letter of interest, not to exceed two pages, that addresses how you meet the minimum and desirable qualifications for the position as outlined in this announcement.
Current comprehensive resume.
Legible copies of transcripts verifying college work, degrees, and conferral dates.  
NOTE:
Unofficial copies of transcripts accepted at time of application however, official transcripts will be required upon offer of employment.
Foreign Transcripts:
**MEMBERS ONLY**SIGN UP NOW***. requires that individuals who have completed college or university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees and other relevant documents.  A foreign transcript evaluation is required any time foreign course work is used to meet minimum qualifications and/or salary placement, even if the foreign transcript has previously been accepted by a different college or university in the United States.  Foreign transcripts must be evaluated by one of the organizations approved by the State of California, Commission on Teacher Credentialing.    Please click here
for a list of approved organizations.
It is important that your application reflect all of your relevant education and experience. Please note that your resume does not 
take the place of completing the Work Experience section of the application.  
Applications
will 
be rejected if no work experience is listed, or if other required application fields are missing or incomplete. 
It is the applicant's responsibility to ensure that all required application materials are completed and properly uploaded into the system. Only complete applications will be forwarded to the selection committee for further review.  An application is only considered complete if all items above are uploaded. 
All required application materials must be submitted no later than 11:59 p.m. Pacific Time on the filing deadline.  Please do not submit material not requested.  Application materials submitted become the property of **MEMBERS ONLY**SIGN UP NOW***. and the Office of Human Resources, Training & Development cannot copy, return, or transfer material to other positions.  Any expenses incurred in connection with the initial interview will be the responsibility of the candidate.  The college will reimburse certain travel expenses associated with second interviews (if applicable), depending on distance of travel. 
The District will not accept materials by e-mail, fax, or mail for this position. 
SPECIAL ACCOMMODATIONS:
If you are in need of special services or facilities due to a disability in order to apply or interview for this opening, please contact the Office of Human Resources, Training & Development. 
**MEMBERS ONLY**SIGN UP NOW***., an Equal Employment Opportunity Employer, maintains a drug-free workplace and requires that employees abide by that policy. 
For more information, contact the Office of Human Resources, Training & Development: 
2277 Napa-Vallejo Highway
Napa, CA 94558
(707) 256-7100
****
For technical support, ****.
Benefits
The college offers a fringe benefit package including medical, dental, vision, disability and life insurance, employee assistance program, and public employee retirement system membership.
Information pertaining to specific benefit allotments can be found on the Regular Classified Salary Schedule
(Download PDF reader)
Visit our Benefits page
for more information regarding district-sponsored health benefits and to obtain information about our health benefit providers.  For other specific questions related to benefits, ****.
Apply on Institution's Website
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