Contract Manager

Profile

02/14/2022
Category:
Business and Financial Services
; 1
Sponsored Programs, Grants, and Contracts
Join the Pack! A community with nearly 8,000 faculty and staff, and 30,000 students. NC State is one of the largest employers in North Carolina, offering a large range of career opportunities. Visit us at ****Department:
140601 - Fitts Dept Indust & Syst Engr
Location:
Raleigh, NC
Essential Job Duties:
The primary purpose and function of this Accountant position is to administer and manage all contract and grant accounts together with major centers' receipt accounts and to ensure the correctness and timeliness on all pre-award processes, such as proposals, for the department and major centers, such as the Ergonomics Center, the CAMAL, and Integrated Manufacturing Systems Engineering Institute. It handles all research administration related matters starting from preparing a proposal budget to the closing of the account successfully and on time while ensuring proper processes for management including release time, summer salary, cost sharing, and prior approvals. The position serves as the liaison with increased internal and external constituencies. The position handles all HR functions regarding sponsored research. This position also serves as back up to other positions when the office is short staffed or during times of extreme overload and helps with all other duties assigned by the supervisor.
Duties include:
Serve as the main research administration contact for the Industrial and Systems Engineering Department.
Independently manage both the Pre-Award and Post-Award functions for the department. Knowledge of applicable Federal Regulations (2CFR 200-Uniform Guidance, Agency General and Specific Regulations, State of NC Regulations and NCSU regulations, policies and procedures is required. Interprets and analyzes guidelines, rules, regulations, policies and procedures relating to sponsored research. Knowledge of all internal business systems is required (PINS, ePAR, PeopleSoft HR and Financial.
Act as the driver for the proposal submission process. Contact faculty to determine who will be submitting proposals. Review the requirements from the external sponsor and assist faculty with budget development. Prepare detailed cost proposals as required by Federal Sponsors (DARPA, NIST, NIH, NSF, DOE, NCDOT, NAMII). Assist faculty with submissions for internal solicitations. Work with the Department Head and Finance Director regarding requests for cost sharing. Create the PINS record for faculty. Assist with entering proposals into agency electronic systems. Work closely with the College of Engineering Office of Research Administration during the submission of a proposal. Remind faculty of the COE business process for submitting proposals. Provide training and assistance to faculty who are new to NC State and the Industrial and Systems Engineering Department.
Meet with faculty and Department Head throughout the year to assure that they are receiving good customer service. Determine if additional services should be offered (maintaining Current and Pending forms, Bio-sketches, Equipment and Facilities information and funding opportunities).
Maintain all records for academic year release time and summer salary. Keep current data base to monitor PI effort (both paid and documented through the TEARS system). Maintain records for Graduate Research Assistant paid on departmental sponsored research projects.
Meet and work with departmental, College of Engineering and University Offices as needed while performing daily duties. Attend RSC, Q&A, and National meetings to keep current on policies and business practices.
Other Work/Responsibilities:
Serve as the financial liaison between the College/University Research Offices and the Department. Attend various finance and business meetings across campus (including RSC, Q&A, University Business Officers, etc.). Attend and assist in departmental programs and events (graduation, seminars, etc.).
Other duties assigned by supervisor.
Minimum Experience/Education:
Bachelor's degree with 12 credit hours of accounting coursework; or Associate's degree in Accounting; or Associate's degree in Business or related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
Required Qualifications:
Ability to interpret and apply complete Federal and State fiscal regulations to analyze and correct accounting and financial problems and errors; ability to make changes in the accounting system and procedures; ability to establish effective working relationships with business and program personnel; ability to plan and supervise the work of other accounting personnel.
Thorough knowledge of accounting principles and practices including knowledge of budgetary planning, developing and control; understanding of audit requirements and a thorough knowledge of government accounting methods and procedures and financial practices.
Good written and verbal communication skills, organizational and problem solving skills, experience using the Internet.
Able and willing to work independently.
Experience with contracts and grants management.
Knowledgeable in the rules, regulations, and policies of contracts and grants management.
Strong communication and organizational skills.
Experience with several of the following systems/tools or their equivalents: MS Excel, PINS, RADAR, PeopleSoft Financials, PeopleSoft HR, Grants.gov, Fastlane, NIH Assist or comparable systems/tools
Preferred Qualifications:
Pre- and post-award experience.
Knowledge of Federal, State, and University accounting rules and regulations.
Familiarity and knowledgeable with NC State policies and procedures.
Bachelor's degree in Accounting or equivalent combination of training and experience.
Required license or certification:
N/A
Position Number:
00042891
AA/EEO Statement:
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
If you have general questions about the application process, you may **** or ****
. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please ****.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Apply on Institution's Website
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