Academic Credit Petitions Processor 509616

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Job Description
Description:
Type of Appointment
: Full-Time, Temporary
Collective Bargaining Unit
: California State University Employees Union - Unit 4
Job Classification
: Evaluator I
Classification Salary Range
: $3,609 - $5,079 per month
Anticipated Hiring Range
: $3,609 - $4,099 per month
Work Hours
: Monday - Friday, 8:00 a.m. - 5:00 p.m.
Recruitment Closing Date
: February 23, 2022
THE DEPARTMENT
The Registrar's Office is responsible for the security, integrity and accuracy of academic records, degree progress and evaluation services and the coordination and implementation of academic policies and procedures with academic departments and colleges. The Registrar's Office conducts all registration activities, oversees articulation agreements with other colleges and universities, processes grades, maintains accurate student records, verifies student enrollment data, monitors academic standing, evaluates transfer credit, certifies enrollment, provides preliminary graduation evaluations, verifies degree requirement completion, and issues diplomas. The Registrar's Office provides counsel to students as they advance from matriculation to graduation.
DUTIES AND RESPONSIBILITIES
Evaluation
Processing academic petitions - primary function of position.
Fetching and posting transfer credit work in PeopleSoft and adjusting when necessary.
Evaluating transfer credit and determining equivalency and transferability based on national guidelines, formal articulation agreements, Title IV and university policies.
Assist in processing preliminary graduation reviews. - Assist in evaluating student progress towards degree completion.
Provide support to staff, advisors and students in understanding campus policies and procedures. Assist with troubleshooting when appropriate. Maintain knowledge of these policies and registration in order to refer students to the appropriate student services provider.
Reviews and applies as appropriate, approved adjustments to academic requirements and student records from associate deans, department chairs and advisors, ensuring compliance with Title V and university requirements.
Assist Transfer and Graduation Advisors (TGAs) in identifying and submitting new transfer credit rules to be created in PeopleSoft.
Research the appropriate date ranges to be used for transfer credit rules. This involves researching the start and end dates of course articulations in the ASSIST and/or Transfer Evaluation System (TES) databases, hard copy articulation documentation in the department, CPP course catalogs and conferring with the Articulation Officer and/or the TGAs, as needed.
Administrative Support
Provide administrative assistance to the department in completing evaluation-related tasks that include: Responding to email inquiries from the general TGA email inbox
Provide additional support and customer assistance as needed during peak times (ex: registration, graduation clearance).
QUALIFICATIONS
Equivalent to completion of a formal training program in academic records evaluation OR one year of academic records evaluation experience OR any 12-month combination of training and experience related to academic records evaluation
Knowledge of the format and interpretation of course records and transcripts of institutions of higher education; knowledge of authenticating course credits and comparing records of differing formats, such as foreign records; knowledge of campus curriculum requirements for majors, minors, terminal degrees, and special program designations, and knowledge of application of campus resource guidelines for making determinations using various criteria. Ability to be thorough, consistent, and accurate in the interpretation of records against criteria; ability to comprehend and interpret complex regulations or requirements and to apply them in the evaluation process; ability to maintain resources which document and update criteria; ability to explain criteria and evaluations to others; ability to make accurate records; ability to organize work to meet deadlines; ability to safeguard the confidentiality and security of records.
PREFERRED QUALIFICATIONS
Familiarity with California community college courses
BACKGROUND CHECK
A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry.
AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status.
ADDITIONAL INFORMATION:
The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. Effective January 1, 2022, the CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. Questions regarding the CSU Out-of-State Employment Policy, please contact Cal Poly Pomona Employee/Labor Relations & Compliance at ****
CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at ****Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: ****Cal Poly Pomona is a smoke and tobacco-free campus. Please refer to the link below for policy information.
****CONDITION OF EMPLOYMENT
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. ****CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at ****and questions may be sent to ****
Closing Date/Time: February 28, 2022
Job Address
Pomona
California
91768
United States
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