Associate Director of Alumni Relations Administrator I - Alumni Relations 511236

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Job Description
Description:
Working Title
Associate Director of Alumni Relations
Administrator Level
This position is an Administrator I in the California State University Management Personnel Plan (MPP), reporting to the Associate Vice President, Alumni Relations & University Engagement.
SF State University
San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.
Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing ****
San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.
The person holding this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position may be a designated position in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.
Department
Alumni Relations
Time Base
Full-Time (1.0)
Work Schedule
Alumni Relations currently adheres to a hybrid work schedule with three days in our campus offices and two days remote work. This schedule is subject to change.
Anticipated Hiring Range
$6,250 to $6,667 per month ($75,000 to $80,000 annually)
Salary is commensurate with experience.
Position Summary
The Associate Director of Alumni Relations reports to the Associate Vice President, Alumni Relations & University Engagement. They are primarily responsible for the planning, implementing and managing the San Francisco State University Regional and Affinity groups and Early Engagement Alumni Programs. The Associate Director will continue the work of designing and implementing a robust regional engagement program for alumni around the Bay Area and the world, focusing on key regional areas including but not limited to the greater Bay Area, Los Angeles, New York, Washington, DC and abroad, through programs, communications, services and events. The Associate Director will also manage the Early Engagement Program, with the goal of building strong feelings of pride and connection so current students and young alumni will develop lifelong engagement with the University. The Associate Director is expected to partner with key campus colleagues, programs and offices and lead the design and implementation of engagement programs aimed specifically at graduates from the past decade and current students in an effort to enhance connectivity, continue education and professional development and create a spirit of philanthropy among young alumni and students.
Position Information
Regional Engagement Program
Evaluate key regional areas, based on population of alumni and current engagement, to determine alumni engagement strategies.
Coordinate logistical aspects for regional alumni events including coordination with hosts, program management, event logistics, contracts, invitations, guest lists and follow-up as needed.
Collaborate with the Associate Vice President to determine programmatic content, featured speakers and guests, and attend and staff select events as appropriate.
Develop training and support systems for alumni volunteers and collaborating with Development colleagues to identify volunteer leaders in key areas, cultivate, train and manage volunteer leaders.
Design and implement regional and affinity group engagement strategies including volunteer led programs, virtual programs, career and professional development programs and more, aimed at increasing knowledge of and connection to the University.
Champion a spirit of philanthropy among alumni.
Collaborate with faculty and lead administrators to leverage opportunities for alumni engagement.
Create a framework for new and emerging regional and affinity groups and guide them through creation, development and succession planning.
Lead regional and affinity groups through fundraising opportunities and encourage giving amongst volunteers and leaders.
Create and manage all online content (email invitations and announcements, event promotion pages, and event online registration) related to regional engagement.
Early Engagement Program
Establish and maintain a student alumni association program.
Conceptualize, plan and implement programs that will bring student and alumni together. Build relationships with Student Life, Career Services, Enrollment Management, current student clubs and leadership and liaise with student organizations to execute events with alumni speakers and/or attendees.
Conceptualize, plan and implement young alumni programs, events and communications of interest with the goal of strengthening alumni connections and engagement with SF State.
Increase Alumni Association memberships, programs, services and opportunities among Young Alumni and students.
Support existing student/alumni programs including Grad Fair.
Collaborate with the Director of Annual Giving on the Class Gift annually.
Alumni Engagement & General Office
Oversee the Alumni Relations Department phone line and email address and respond as needed to messages in a timely manner.
Develop and implement systems to track program and event participation patterns and to evaluate engagement levels following each event.
Partner with Alumni Relations and Annual Giving colleague on departmental projects and initiatives that apply to regional and young alumni, as well as students.
Work in tandem with the Associate Vice President to articulate and achieve alumni engagement goals on an annual basis.
Conduct program evaluation and analysis resulting in changes and improvements to further drive engagement.
Other Duties as Assigned.
Minimum Qualifications
Bachelor's degree
Minimum of three to five years of increasingly responsible professional experience in alumni relations, public relations, development, volunteer program organization or closely related activities.
Ability to travel domestically and internationally.
Ability and willingness to work outside of standard business hours.
Must possess a valid driver's license; may have to work on weekends and holidays to attend alumni events and visit with donors. Occasional air travel required.
Ability to conceptualize and develop programs and engagement opportunities.
Excellent written and oral communication skills; effective public speaking and presentation skills; outstanding organizational skills.
Knowledge of fundraising and alumni databases and software.
Strong interpersonal skills, including demonstrated ability to work effectively with others to accomplish a goal.
Ability to shape and articulate a compelling case of support for the University.
Demonstrated knowledge, experience, proficiency and success in:
Applying the full Microsoft Office Suite applications, e-mail and internet-based systems.
Using relational databases and reporting tools.
Displaying a professional manner and maintaining confidentiality. Experience in anticipating possible unforeseen problems and using sound judgment. Strong commitment to customer service, with a proactive and positive attitude toward assisting others.
Must have the ability to gain a thorough knowledge of University Advancement
Commitment to confidentiality, collaboration, teamwork, diversity and inclusion
Effective communication skills
Pre-Employment Requirements
This position requires the successful completion of a background check.
Eligibility to Work
Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.
Benefits
Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.
We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.
Employment Requirement
CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at ****and questions may be sent to ****
Additional Information
SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).
Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.
The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.
Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.
Closing Date/Time: Open until filled
Job Address
San Francisco
California
94132
United States
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