Financial Aid Administrative Anaylst 511126

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Job Description
Description:
Classification: Administrative Analyst/Specialist - Non-Exempt
Anticipated Hiring Salary: mid $4,000's per month
CSU Salary Schedule
Hours:
Full-time / 40 hours per week
FLSA:
Non-exempt
Priority Screening Date:
March 3, 2022
Recruitment Status:
Open Until Filled
ABOUT CSUMB
Powered by an inspiring Founding Vision Statement
, California State University, Monterey Bay
(CSUMB) is a mid-sized comprehensive baccalaureate and masters granting university whose staff and faculty help transform student lives through a focus on student success and engagement through project-based learning, service learning in its regional community, and the promotion of multicultural and global perspectives on and beyond campus. CSUMB is both a Minority Serving Institution (MSI) and a Hispanic Serving Institution (HSI) and has a vibrant, diverse student body of over 7,400 students. The university's Strategic Plan
prioritizes inclusive excellence through recruiting and investing in the development of a diverse body of faculty, staff, and administrators. CSUMB's sustainability initiative is to be carbon neutral by 2030. The university's faculty and staff, many of whom live in the East Campus housing development, appreciate living and working so close to the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, CSUMB offers excellent benefits, including access to below-market-rate campus housing and competitive salaries for faculty and staff.
PURPOSE
Under the general supervision of the Director of Financial Aid, the Financial Aid Administrative Analyst works closely with the university technical support staff to coordinate, organize and perform a variety of administrative and technical duties in support of the day-to-day operations of the Financial Aid Office. In addition, the Financial Aid Administrative Analyst performs a variety of functions of a responsible and moderately complex nature requiring a working knowledge of the following: the California Education Code regulations; CSU Executive Orders; CSU test regulations; California State University, Monterey Bay Academic Senate policies; financial aid policies and procedures; and student information system procedures.
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following
Systematizes and facilitates the timely execution of a variety of data exchange processes including, but not limited to, electronic receipt and transmittal of application information and corrections with Department of Education and California Student Aid Commission, loan data transmittals and electronic payment reporting for a variety of financial aid programs including but not limited to Pell, SUG, FSEOG, CalGrant, MiddleClass Scholarship, scholarships and housing grants.
Responsible for trouble shooting and reconciling of the Federal Direct Loan and Pell Grant records. Assists with annual reporting requirements on behalf of the university as it relates to student financial aid.
Assists with the administrative functions of student information systems for annual set-up, job streams, data exchanges, interfaces, communication modules, and processing and awarding of student financial aid. Maintains calendar of processes, reports, communications, and other tasks throughout the academic year.
Reviews CSUMB Financial Aid website to ensure content is informative and concise. Develops calendar for posting the financial aid cycle as needed throughout the academic year. Post forms, scholarships, and other relevant material as needed.
Provide daily/weekly reports to counselors to audit awards, budgets, Federal and State grants, award packaging status, and other items as needed. Assist staff with troubleshooting award processes including checklist assignment and completion, MPN lookup, ISIR suspense review, and SSN verification.
Responds to the technical needs of the financial aid office staff and provides technical support and training for a variety of software programs used to administer student financial aid.
Attends trainings and workshops to remain knowledgeable on changes, modifications, or revisions to financial aid software as needed. Documents policy and procedures as it relates to software use and workflow.
Other Functions
Performs other job-related duties and special projects as assigned.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge:
Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
Abilities:
Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
MINIMUM QUALIFICATIONS
General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
PREFERRED QUALIFICATIONS
At least two (2) years of administrative experience in a complex organization. Highly organized with excellent ability to multi-task in a fast-paced environment, prioritize effectively to meet deadlines. In-depth experience working with automated financial systems and databases. Must be highly and demonstrably competent in using Windows and related MS Office applications (particularly Word, Power Point and, especially, Excel), e-mail and Internet systems. Must have a professional manner and maintain confidentiality. Experience in projecting possible unforeseen problems and using sound judgment. Strong commitment to customer service, with a proactive and positive attitude toward assisting others. Demonstrated ability to address the essential functions associated with this position including the knowledge and abilities identified above.
College degree and higher education experience desirable. Experience in using PeopleSoft (primarily), Oracle, or other relational databases (EdConnect, Web Grants, NSLDS, COD); and reporting tools such as Brio, Hyperion, Visio, etc.
Technical fluency with Banner, Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Microsoft Office Professional Suite, and Google mail and calendaring programs.
SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS
All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083
as a condition of employment.
This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095
This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level I confidential information about students, faculty, staff or alumni that is protected, personal, or sensitive. Reference: CSU Policy 8065 - Information Security
and CSU Information Security Data Classification Standards
This position is required to comply with confidentiality requirements outlined in the Department of Education's Family Educational Rights and Privacy and California's Educational Code Chapter 13 regarding sensitive student issues.
May require occasional evenings and/or weekend work.
PHYSICAL ENVIRONMENT
Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations.
There are components of this job which are deemed essential on campus. This position will primarily work on the main campus, with occasional work from home. This position requires working on campus with students. The health and safety of our students, faculty, and staff remain our highest priority. In the fall, students, faculty, staff, and the community can expect that masks will be required and that the appropriate degree of social distancing will be in place in all areas based on evolving guidance. Additionally, all students, faculty, and staff are encouraged to be vaccinated before coming to campus. All community members who work or attend class on campus should expect to participate in a random or periodic testing system. CSUMB will communicate more information about vaccination requirements and testing protocols when the details become available.
BENEFITS/PERKS
CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 14-paid holidays a year. For more information, visit CSU System Benefits
. Additionally, as a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing
for more information.
APPLICATION PROCEDURE
For full consideration, applicants must complete the required online application prior to the priority screen date found at csumb.edu/jobs
. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.
CSUMB is not a sponsoring agency for staff or management positions.
Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting University Personnel at (831) 582-3389. All employees must be eligible for employment in the U.S.
GENERAL INFORMATION
CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at ****CSUMB requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate. policystat.com/policy/9779821/ latest/
and questions may be sent to universitypersonnel@csumb. edu
CSUMB is a smoke and tobacco-free campus.
AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
CSUMB is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.
Closing Date/Time: Open until filled
Job Address
Seaside
California
United States
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Powered by an inspiring Founding Vision Statement, California State University, Monterey Bay ( ****) is a comprehensive, mid-sized four-year university whose staff and faculty help transform student lives by emphasizing project-based learning, requiring service learning, and promoting multicultural and global perspectives on and beyond the campus community. CSUMB is both an MSI and HSI and has a vibrant, diverse student body of nearly 7,000 students and growing. Our faculty and staff, many of whom live in campus housing, appreciate living and working about one mile from the shores of the beautiful Monterey Bay.
As one of the 23 campuses in the California State University (CSU) system, we offer excellent benefits, including housing, and competitive salaries for our faculty and staff. During our 25th Silver Anniversary Celebration in 2019-20, we will complete two major building projects: the College of Arts, Humanities and Social Sciences and the Student Union. By 2030, CSUMB’s sustainability initiative is to be carbon neutral.
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