OLLI Program Assistant Administrative Support Coordinator I - College of Liberal and Creative Arts 510424

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Job Description
Description:
Working Title
OLLI Program Assistant
Positions Available
2 Positions Available
SF State
University
San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.
Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing ****.
San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.
The person holding this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position may be a designated position in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.
Department
College of Liberal and Creative Arts - Osher Lifelong Learning Institute (OLLI)
Appointment Type
This will be a one year temporary position.
Time Base
Hourly/Intermittent
Work Schedule
Days and time too be arranged at time of hire.
Anticipated Hiring Range
$20.00 per hour
Salary is commensurate with experience.
Position Summary
Provide administrative support to the OLLI Director in classroom preparation, support, member communication and outreach, website monitoring and maintenance. Provide clerical support by way of preparing and processing forms such as instructor payments, director reimbursements, basic filing and collection of data. Answering OLLI phone line, calendaring events, space reservations.
Position Information
Answer Phones/email
Check email, reply to general inquiries, forward emails to director as needed
Answer phone and take messages
Check voice mail, transmit messages & reply to inquiries when appropriate
Classroom Preparation
Ensure classrooms are unlocked and available for classes
Ensure equipment is powered on and functional
Secure classrooms once classes end
Clerical Support
Sort and distribute mail daily
Processing forms
Room reservations
Basic Filing
Calendar management
General Program Support
Update/create fliers
Order copies
pick up and distribute copies
Help coordinate special events and meetings
Room reservations
Basic Filing
Calendar management
General Program Support
Update/create fliers
Order copies
Pick up and distribute copies
Help coordinate special events and meetings
Other Duties.
At All Times
Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D)
Demonstrate safe work practices for oneself, others and the office environment
Minimum Qualifications
These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
Experience to be fully functional in all technical aspects of work assignments.
Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
Thorough knowledge of English grammar, punctuation, and spelling.
Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.
Ability to independently handle multiple work unit priorities and projects.
Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
Working knowledge of budget policies and procedures.
Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
Ability to draft and compose correspondence and standard reports.
Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.
Preferred Qualifications
Requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to under stand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.
Ability to accurately input data.
Ability to work effectively and harmoniously with a diverse spectrum of individuals and groups seeking assistance with materials and equipment.
Ability to work under pressure with frequent interruptions in a high-traffic environment.
Experience in an educational setting, and experience working with a senior population to assist them in completing standard form and navigating websites.
Experience in building and managing social media (Facebook, Twitter, Instagram, etc.), and basic web skills in managing content on already established sites.
Environmental/Physical/Special
Flexible hours including some evenings and weekends for membership drives, informational sessions and/or special events.
Pre-Employment Requirements
This position requires the successful completion of a background check.
Eligibility to Work
Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.
CSUEU Position
Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.
Employment Requirement
CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at ****and questions may be sent to ****
Additional Information
SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).
Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.
The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.
Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.
Closing Date/Time: Open until filled
Job Address
San Francisco
California
94132
United States
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