Administrative Coordinator

Profile

02/17/2022
Application Due:
02/22/2022
Category:
Administrative Assistants
Requisition Number:
36925
Location:
Boulder, Colorado
Employment Type:
Classified Staff
Schedule:
Full-Time
Posting Close Date:
22-Feb-2022
Date Posted:
15-Feb-2022
Job Summary
The College of Arts and Sciences encourages applications for an Administrative Coordinator! This position is the primary point of contact for our main office reception and provides front line general information to students, staff, faculty, and visitors. Other duties will include assisting with the processing of documentation and disseminating information, room scheduling, and managing office logistics to ensure smooth business operations.
The Administrative Coordinator will support undergraduate student services, publicizing the undergraduate major and special events within the department, and coordinating student registration. This position supports purchasing and payment processing as needed, and is the lead on marketing and communications for the department.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.
Who We Are
The Department of Theatre & Dance (THDN) is a community of students, scholars, artists and artisans who regard the collaborative and creative process as the core of education. We engage with that process at all levels of our work as we pursue excellence and understanding.
What Your Key Responsibilities Will Be
Administrative and Operational Support:
Serve as lead coverage for front desk to provide faculty members, current and prospective students, and visitors general information, greet guests, answer the main phone and email, handle inquiries, and sort and distribute mail.
Design and create office policies and procedures with the Manager of Finance and Business Operations.
Responsible for electronic filing systems, maintain department list serves, publish office hours, and ensure directory is current.
Monitor and restock all office and teaching supplies, support in the procurement of computers, keys and parking permits for new hires and is the main department purchaser in CU Marketplace.
Ensure copiers are fully functional, and create and maintain instructions for use of office equipment.
Ensure compliance with all rules and regulations by interpreting and clarifying their intent, and resolve issues for both current students and faculty, and prospective students, their parents, and outside entities.
Conduct presentations and tours and answer program-related questions about curriculum, auditions, productions, etc.
Establish efficient operating procedures to coordinate and promote dance and theatre through auditions, town halls, weekly master class and studio rotation schedules and calendars, High School Dance Day, and student travel funds.
Responsible for ensuring that all main office and departmental operations are administered. Will serve as a liaison and administrator to several campus needs and departments.
Maintain current contacts for entities and establish efficient systems to fulfill specific liaison duties.
Manage booking out space with outside entities to ensure their needs are secured and review all contracts and residencies each summer.
Collaborate with the chair to book rehearsals for students, faculty and outside groups and enforce priorities when making reservations.
Website, Marketing and Communications:
Administer and maintain department website by proofreading all web content and ensuring that information is accurate.
Autonomously make decisions regarding content, layout and design, perform day-to-day web update requests from faculty and staff, and serve as the department's Social Media Manager.
Manage all public screens and monitors housed throughout the building by generating and uploading content.
Maintain all undergraduate and graduate listservs by moderating messages, updating subscribers, and removing spam.
Manage Center for Student Involvement (CSI) groups and contracts.
Maintain and proof all marketing materials related to THDN programs, services, and recruitment and ensure adequate inventory.
Partner with Education Coordinator to design program-related materials to be used in advertising and recruitment and collaborate with CU admission and recruiting staff.
Coordinate, design, and disseminate quarterly departmental newsletter. Collaborate with others for updates and story links.
Liaise between the department and CU Presents with regard to visual imagery, text, and targets for productions.
Collaborate closely with all partners to facilitate media interviews and identify media-worthy stories.
Event Planning:
Support in planning, promoting, and running departmental events for faculty and students.
Serve as liaison with on and off campus vendors on event-related matters. Initiate all catering contracts, and coordinate and manage event timelines.
Process Improvement:
Work to expand information about program resources by collecting, interpreting and reporting data to evaluate undergraduate majors, student credit hours, diversity planning, and funding processes and awards.
Seek to improve efficiency and recommends process modifications and improvements based on analysis of operations.
Undertake the review and maintenance of the webpage, and evaluate for features such as scope of content, ease of use by domestic and international students, etc.
Work closely with department personnel to better define objectives and goals.
What You Should Know
This position is expected to be in a hybrid work modality, with 3 days in the office and 2 days remote.
All University of Colorado Boulder employees are required to comply with the campus COVID-19 vaccine requirement
. New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.
What We Can Offer
The salary range is $44,052 - $45,624 annually.
Benefits
The University of Colorado offers excellent benefits
, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder
Be Statements
Be active. Be supportive. Be Boulder.
What We Require
Three years of proven experience in an occupational field related to the work assigned to the position.
Appropriate education will substitute for the required experience on a year-for-year basis.
Must be a Colorado resident to apply.
What You Will Need
Capable of working independently and with initiative to complete tasks.
Proficient computer knowledge and skills in areas such as Adobe Acrobat, Illustrator, and Photoshop, Google Drive, OneDrive, and MS Office applications.
Ability to communicate effectively, both orally and in writing with a variety of professionals, administrators, and students.
Ability to work independently and assume responsibility for critical functions in the management of educational programs.
Demonstrated ability to function effectively in a team and within other collaborative work situations.
Established ability to learn and perfect new systems and skills.
What We Would Like You To Have
Associate degree or higher.
4 or more years of general clerical or administrative experience.
Special Instructions
To apply, please submit the following materials: A current resume that includes date ranges and whether the position was full-time or part-time.
A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
DD-214 for veteran applicants.
Qualified veterans are eligible for veteran's preference points within the State classified system. If you are a veteran and would like to have your DD214 evaluated to determine your eligibility for preference points, please attach a copy of your DD214 to this posting. If you do not wish to upload a DD214, please email a copy to ****
(mailto: ****
) or send via **** and reference the job to which you are applying.
If using the educational substitution for experience: proof of degree or transcripts.
We may request references at a later time.
Please apply by February 22, 2022 for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs
Select here for additional information regarding Classified Staff positions: ****taff-applicants
Apply on Institution's Website
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