Academic Information Specialist

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Position Title Academic Information Specialist Division Academic Affairs Department/Office Registrar Operations
Position Summary St. Catherine University
and the Office of the Registrar
invite applications for a full-time Academic Information Specialist
position focusing on student graduation.
The Office of the Registrar
team values collaboration and prioritizes the student experience. We build relationships across campus to support student-centered approaches to higher education, creating the best possible student experience within policy parameters. This Academic Information Specialist
manages the graduation application process, clears students for graduation and awards degrees.
Keep the student experience front of mind, creating and improving processes to best serve our constituents fairly and efficiently while ensuring compliance with federal and university policies.
Manage responsibilities and meet deadlines in an environment where multiple priorities must be juggled in order to best serve our students, faculty and staff in a timely manner.
Clearly understand academic policies, especially as they apply to graduation and subsequent enrollment in dual degree programs.
Manage vast amounts of data and ensure the accuracy of all student graduation records.
Clear students for graduation based on review of degree evaluation in collaboration with department leaders.
Update electronic degree evaluation software as needed to reflect substitutions made by department leaders.
Utilize excellent oral and written communication skills and a high level of professionalism and compassion to convey challenging news to students whose degree evaluations do not indicate eligibility for graduation and to support them to identify paths and time to graduation.
Participate in semi-annual meetings with the Associated Colleges of the Twin Cities (ACTC) registration partners to troubleshoot issues and ensure a good experience for students.
Oversee and troubleshoot ACTC and PSEO registration and registration prep.
Assess situations carefully to determine when it is appropriate to seek assistance and/or escalate issues.
Serve as a resource for the Customer Service Coordinator and other Registrar’s Office staff, sharing responsibility with the other Academic Information Specialist for troubleshooting problems with students, faculty and staff.
St. Catherine University in St. Paul, Minnesota, is a comprehensive Catholic university and home to one of the nation’s largest colleges for women, with associate and graduate programs for all genders. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to excellence and opportunity, St. Catherine enrolls students
in certificate, associate, baccalaureate, master’s and doctoral programs in traditional day and evening/weekend/online formats.
Minimum Qualifications
Bachelor’s degree
One year of professional experience in a registrar’s office or related department within higher education.
Intermediate skill level using Google Sheets, Google Docs and Excel to manage and share data, including but not limited to filtering, sorting, and merging data.
Demonstrated ability to work effectively with a diverse student, faculty, and staff population.
Preferred Qualifications
Experience using Banner, a student information system
DegreeWorks or related degree evaluation software experience
We seek creative, adaptable staff who enjoy working in a university climate that promotes cultural diversity, multicultural understanding, and cultural fluency. Consistent with the university’s commitment to women, diversity and social justice, preference will be given to candidates who manifest these themes in their experience and service. EEO Statement St. Catherine University is an equal opportunity employer. Our commitment to inclusion reflects the central value of the Sisters of St. Joseph of Carondelet to “love of neighbor without distinction” and provides a learning and working environment that is enriched by the diversity of all our members. Individuals of religious, racial, ethnic, gender identity, nation of origin, or disability groups that have traditionally had less representation in higher education are encouraged to apply. Should you need an interview accommodation please contact us at ****
or 651-690-6565. Application instructions for STAFF Visit St. Kate Careers
to apply. Three references and successful completion of a background check will be required for employment. Applications will be considered as they are submitted.
Given the way campus life inherently puts people in close proximity to each other, including residence and dining halls, classrooms, and gatherings, the University has determined that a vaccination requirement is the best way to keep our community safe and prevent potential outbreaks as we return to more regular, in-person operations. St. Catherine University is requiring all students, faculty (including adjuncts contracted for the fall semester and beyond), staff, and residents age 12 and older to complete their COVID-19 vaccination series, including a booster, unless the University approves a medical or religious accommodation or other accommodation/exemption as required by applicable law. New employees must submit vaccination documentation or be approved for an exemption/accommodation before beginning work. For more information, visit stkate.edu/coronavirus-info/vaccine
St. Catherine University
2004 Randolph Avenue, St. Paul, MN 55105
Equal Opportunity Employer / Drug Free Workplace / Tobacco Free Workplace
Our university is a proud member of the Upper Midwest HERC and is committed to recruiting and retaining outstanding and diverse faculty and staff and assisting dual career couples. For more information and to find other higher education jobs in the Upper Midwest region, visit: ****Posting Number 20210237-STAFF Posting Start Date 01/24/2022 Application Deadline 02/23/2022 Posting Specific Questions
Required fields are indicated with an asterisk (*).
* What is your highest level of completed education? Some high school
High school diploma or GED
Some college
Associate's degree
Bachelor's degree
Some graduate school
Master's degree
ABD
Professional degree (e.g., JD, MD)
Doctoral degree
* For any education beyond high school, please list the degree or certification and the area of focus. (Open Ended Question)
* St. Kate’s is committed to making Inclusive Excellence a reality and has identified “Drive a Culture of Inclusive Excellence” as one of six priorities in the strategic plan. Give a specific example of how you have promoted a culture that values diversity, equity and inclusion in your current or recent role(s). (Open Ended Question)
* Given the way campus life inherently puts people in close proximity to each other, including residence and dining halls, classrooms, and gatherings, the University has determined that a vaccination requirement is the best way to keep our community safe and prevent potential outbreaks as we return to more regular, in-person operations. St. Catherine University is requiring all students, faculty (including adjuncts contracted for the fall semester and beyond), staff, and residents age 12 and older to complete their COVID-19 vaccination series, including booster, unless the University approves a medical or religious accommodation or other accommodation/exemption as required by applicable law. New employees must submit vaccination documentation or be approved for an exemption/accommodation before beginning work. For more information, visit stkate.edu/coronavirus-info/vaccine. We include this information to ensure that candidates are aware of and acknowledge understanding of the new requirement. I have read and understand the requirement.
* Are you presently legally authorized to work in the United States for any U.S. employer? Please be aware that St. Catherine University is only able to consider candidates who are authorized to work in the United States. Yes
No
* St. Catherine University welcomes applications from candidates who are traditionally under-represented. We are happy to consider candidates who are currently in possession of a temporary work visa, however, please be aware that we do not offer employment visa sponsorship. Will you now or in the future require an employer to sponsor you for an employment-based visa/status in the U.S. (e.g. H-1B status)? Yes
No
Maybe
* Can you perform the essential functions of this position with or without accommodation? Yes
No
* How did you hear about this opportunity? St. Catherine University website
St. Catherine University employee
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