Administrative Support Associate

Profile

02/14/2022
Category:
Administrative Assistants
Join the Pack! A community with nearly 8,000 faculty and staff, and 30,000 students. NC State is one of the largest employers in North Carolina, offering a large range of career opportunities. Visit us at ****Department:
180701 - Textile & Apparel, Technology
Location:
Raleigh, North Carolina
Essential Job Duties:
This Administrative Support Associate position serves as a primary point of contact for the department, greeting visitors, answering phone calls, and assisting/directing guests.
This position is primarily responsible for:
Maintains schedules for shared meeting spaces and conference rooms.
Orders keys and arranges guest parking passes.
Conducts shipping and receiving on behalf of the department.
Orders supplies via Marketplace or utilizing the departmental purchasing card.
Reviews incoming purchase orders for project number, authorized approvals.
Receives orders and verifies against packing slips/invoices.
Monitors, tracks, and expedites orders as necessary; follows up with vendors as necessary and provides updates to impacted personnel.
Reports maintenance issues as appropriate.
Reports printer/copier/shared equipment issues to the IT department, arranging service as necessary.
Takes and distributes meeting minutes.
Reconciles purchasing card (P-card) transactions for other departmental P-card users.
Processes travel authorizations and reimbursements for department members.
Processes vouchers for reimbursement for department members, including students, and arranging payment for vendors.
Assists with meeting set up, including set-up, reservations, and arranging catering.
Files documentation (both physical and electronic).
Maintains the departmental supply closet.
Assists the Department Head with general correspondence, edits to departmental webpages, etc.
Process faculty peer teaching evaluations.
Provide on-boarding support for new faculty, staff, visiting faculty, post-docs and visiting scholars.
Reserve motor pool vehicles for faculty and graduate students.
Responsible for large purchase requisitions (> $5000)
Submit surplus requests.
Other Work/Responsibilities:
Assists with special projects and additional duties as assigned by the Department Head, Associate Department Head, and other departmental faculty.
Position may be required to occasionally drive a vehicle in order to facilitate shipping and/or other departmental errands.
Minimum Experience/Education:
High School Diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
Required Qualifications:
Proficiency in full suite of Microsoft Office and Google Suite including Sheets, Docs, Slides, Drive.
Proficiency in calendaring/email tools.
Proficiency in use of standard office equipment, such as printers, copiers, label makers and ****
AA/EEO Statement:
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
If you have general questions about the application process, you may **** or ****
. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please ****.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Apply on Institution's Website
Related Searches:
Administrative Assistants
Want to learn more about working for this employer?
View Profile
Advertisement
Create your free job search account
Receive new jobs by email
Post your resume/CV
Track your applications
Join Now
Have an account? Sign in

Company info

Sign Up Now - EducationCrossing.com